Job Description

Posted on November 21, 2022

Avencion
Location: Zambia
State: Choma
Job type: Full-Time
Job category: Administrative/Secretarial Jobs in Zambia

Job Description

Position: Provincial Administration Officer
Essential Duties

Coordinate daily administrative functions which include raising requisitions, petty cash management and logistical support.
Make sure you collect timesheets every 25th of every month.
Support human resource management for the program which will include among other tasks, ensuring that all Health Analysts and/or Community Retention Officers have signed engagement letters and that all HR documents are properly filled.
Implement systems for financial operations in accordance with the Avencion Finance Manual and Client regulations, consolidation of accounting information, financial record-keeping.
Maintaining confidentiality regarding company information.
Prepare and submit weekly reports on cash expenditure to provincial coordinator.
Ensure stipends for the HA are paid on a monthly basis, funds are available for facility engagement such as orientations, trainings etc.
Ensure all the procurement process are followed in line with Avencion procurement policy and procedures.
Conduct yourself both professionally and personally in such a manner as to bring credit to Avencion and to not jeopardize its humanitarian mission.
Other duties as assigned for logistics and administrative work as need arises.

Qualifications and Experience

Must have Grade 12 Certificate (with 5 pass)
A Diploma in Business Admin or any related field/work experience as an admin, Bachelors degree will be added advantage.
Excellent verbal and written communication skills.
Must be able to work under pressure.
Must be able to work under minimal supervision.
Must be Quick to learn and adapt to new environment.
Good time management.
Good reporting skills.
Must be competent with Microsoft office, word, excel, power point, outlook, pastel)
Desire to be a leader; accountability, passion, good character, integrity, ability to deliver tasks with minimal supervisions, organizing skills, team player and willingness to learn and adapt.

Method of Application
Email your CV & Qualifications as ONE DOCUMENT to 

Closing Date for applications will 21st August 2022.

Note: Only shortlisted Candidates who meet criteria will be contacted.