Accountant and Administrative Supervisor
Lusaka, Zambia, Full Time Closes: July 29, 2022
The company invites applications from highly motivated and suitably qualified people eligible to work in Zambia to join the business under the above-mentioned role, whereby the successful candidate shall report to the company’s Directors.
The successful candidate must also be willing to learn about the meat retail industry as well as contribute to the growth and development of the organization.
The main duties and responsibilities of the above roles shall include the following listed below with regards to assisting in all butchery, meat processing and sales outlet operations:
a) Assist in all accounting and administrative functions, including processing and verification of invoices, monitoring of incoming deliveries and outgoing orders, stock control duties, verification of sales figures, etc.
b) Assist customers where necessary, either during their shopping in the butchery or dealing with any telephone and online orders.
c) Support the long-term growth of the organisation by engaging with the Directors on strategic planning and key decision-making processes.
d) Efficiently operate till register to the expected company standards where necessary.
e) Maintain the shop premises in a presentable condition and ensure full adherence to hygiene requirements.
f) Undertake bank reconciliations and all correspondences with company accounts.
g) Manage statutory duties, ensuring that PAYE, NAPSA, workers compensation, WHT, etc. are submitted and paid in a timely manner.
h) Manage and control on a daily basis the inventory levels, issuing stock for sale and checks on end-of-day inventory returns and comparisons with sales figures.
i) Maintain filed records for the employees and make necessary appraisals/recommendations.
j) Prepare monthly management reports to the Directors.
k) Handling of company correspondences on behalf of the Directors.
l) Supervision of staff members who report directly to the Shop Manager, whilst monitoring their performance and efficiency.
m) Maintain accurate records of stock sales and compare those correctly against the daily cash sales, whilst maintaining consistency with general book-keeping records.
n) Manage and control the sale of meat products on a daily basis, whilst maintaining a stable supply of meat products and ensuring consistent levels of quality and ensuring that customers’ demands is being managed efficiently
o) Maintain an acceptable level of credit with selective clients and ensure that any monies owed are paid in a timely and flexible manner.
p) Ensure that funds received from daily sales are correctly accounted for and deposited into the company accounts.
q) Effectively manage the overall spending of company expenditures and ensure that all statutory bills are paid for (ZRA Taxes, Utility Bills, etc)
r) Maintain acceptable level of general tidiness of facilities while ensuring an adequate standard of quality
s) Undertake decision-making process with respect to purchasing existing and new products and continuously seek to improve various aspects of the business within a limited budget and timescale
Candidates wishing to be considered for the position must possess the following minimum qualifications:
Bachelors Degree, Diploma in Business Administration, and/or Licentiate Diploma in Accounting from ZCAS or equivalent.
Work experience in a retail business environment is essential (specifically in the meat retail industry with an accounting background would also be beneficial).
Good knowledge of Sage Pastel Accounting and Payroll Software.
Full Grade 12 Certificate – verified by the Examination Council of Zambia (ECZ).
Good computer literacy with intermediate knowledge of Office Software.
Good customer service skills, with the ability to demonstrate a professional, friendly and courteous attitude towards customers and suppliers
Good leadership, motivational, teamwork, communication, and interpersonal skills,
Good attention to detail and numerical skills.
Fluent command of the English language.
Reliable, honest and trustworthy, with good records supported by positive references.
Police Clearance Certificate.
Interested candidates meeting the above qualifications should apply, enclosing photocopies of their academic and professional qualifications (verified by ECZ), along with an application letter and a detailed copy of their latest CV including appropriate references, and sent via email to: [email protected]com.
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