Administrative Assistant (Quasi- Government) at Brilliance Executive Management Consultancy

Lusaka, Full Time

Brilliance Executive Management Consultancy
Location: Zambia
State: Lusaka
Job type: Full-Time
Job category: Administrative/Secretarial Jobs in Zambia

Job Description

Description:
Job Purpose
The Administrative Assistant will be required to perform a variety of administrative and human resource tasks. The Administrative Assistant will also provide support to line managers and ensure the efficient and smooth day-to-day operation of the office/company.
Summary of Key Responsibilities

Making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
With the consultation of the Office Manager plan meetings and take detailed minutes
Assist line managers to handle HR matters ( Screening of applications and preparing interview reports)
Write and distribute email, correspondence memos, letters, faxes and forms
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers

 

 
Required Skills and Personal Attributes

Sound interpersonal skills
Excellent telephone etiquette
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task

 

Primary Areas of Accountability:

Qualifications and Experience

Advanced Diploma in Human Resource Management/Business Administration/Public Administration or equivalent
Must have a minimum of 3-4 years of experience in Administration, working as an Administrative Assistant or Executive Assistant

Knowledge of office management systems and procedures
Proficiency in MS Office (Word, Excel and PowerPoint, in particular)
Must be young, energetic and flexible

Method of Application
If you meet the minimum hiring requirements for the above position, please email your CV and Cover letter clearly stating your salary expectations to:  and Copy-in 

Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 14 days of the closing date of the advert, please consider your application unsuccessful.
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