Branch Accountant

  • Job Type: Full Time
  • Location: Ndola, Zambia
  • Date Posted:

Company Name: Mind Solutions Limited

Company Summary:

Job Description:

Our client, an International trading and distribution company, operating five business verticals. Acknowledged for their truly outstanding performance globally. One of the verticals of trading being Auto distribution, our client would like to advance their vision as a preferred auto distributor.
They now want to fill a vital role of a Branch Accountant to add further value to their Ndola based dynamic team. This opportunity is ideal for talented persons, keen to make immediate contributions and prove their caliber.
Key Responsibilities:
Financial Statements:

To support the main job function by ensuring accurate preparation of financial statements.


 Ensure accurate preparation of FFC pack as required by the auditing committee
Ensure effective and accurate procedures are followed at year end audit (liaising with auditors, preparation of year-end audit schedules and year-end journals)
Ensure accurate preparation of annual financial statements as per IFRS
Ensure accurate preparation of annual FFC Pack

Vehicle and parts imports:
To support the main job function by ensuring accurate accounting of vehicle and parts imports.

Ensure that import and other relevant documentation are handed in for clearing to relevant employee
Ensure that insurance is taken out on all imports
Verify import costing of vehicle or spares
Assisting and handling of all queries regarding imports
Ensure all shipments are data-captured into computer system (e.g. Embrace)
Arrange import and export permits when needed

VAT and other Statutory returns:
To support the main job function by ensuring timeously and accurate statutory returns and payments.

Verify VAT, income tax, PAYE, UIF and SDL reconciliation and schedule prepared by the bookkeeper
Verify accuracy and correctness of all returns and sign it off
Ensure timeously submission of all returns and payments done by the bookkeeper
Ensure accurate preparation of annual tax computation as well as preparing tax schedule and submitting income tax returns

Fixed Assets:
To support the main job function by managing fixed assets effectively.

Verify fixed asset register
Verify depreciation being calculated monthly on computer system (e.g. Embrace)
Ensure fixed assets are labelled by the bookkeeper
Review fixed assets register by physical verification, identification of old unused assets, etc.
Ensure that relevant assets are insured

To support the main job function by effectively approving purchase orders and cheques.

Purchase Orders
Verify and sign off purchase orders
Verify and sign off relevant goods received vouchers for local parts purchases against purchase orders, supplier invoices and Embrace
Advise bookkeeper on expense accounts allocations

Signing cheque payments:

Re-verifying that all relevant documents pertaining to the payments are attached to the payment voucher
Check that the payment is allocated to the correct account
Verify that the payment is properly authorized
Ensure cheque is written out correctly
Sign relevant cheques

Foreign Creditors:
To support the main job function by ensuring accuracy of foreign creditors accounts.

Capture foreign supplier invoices on computer system (e.g. Embrace)
 Reconcile transactions to the general ledger
Prepare schedules for import bills payable and any purchases from related parties

Inter-company accounts:
To support the main job function by ensuring accuracy of the inter-company accounts.

 Prepare and submit relevant debit notes
 Reconcile transactions to the general ledger
 Prepare schedules for amounts due from related parties and sales related parties

General Accounts:
To support the main job function by managing general accounts.

Reconcile USD bank accounts
Prepare and enter journal entries in relation to bank accounts
Verify petty cash, bank account, bank reconciliation and journal entries prepared by bookkeeper
Calculate staff overtime accurately
Verify trial balance, income statement and balance sheet
Ensure correct allocation of accounts
Ensure all relevant expenses are accounted for correctly
Review expenses and investigate any abnormalities and report reasons for the abnormalities to management

Vehicle Sales:
To support the main job function by executing an effective and accurate vehicle sales process.

Fleet customers:
Prepare quotations for customers
Liaise with relevant banks to ensure finance facility is in place
Ensure vehicles are allocated correctly
Arrange for licensing and registration documents to be sent to the Bank
Follow-up and ensure payment is received by Bank

2. Group Companies

Prepare pro-forma invoices
Ensure vehicles are correctly allocated
Prepare relevant export documents
Ensure all relevant documentation are in order for custom duty claims
follow up on progress of custom duty claims
Ensure accurate delivery to group company

Stock Take:
To support the main job function by managing the annual stock-taking process.

Issue instructions for the preparation of stock take to the employees
Ensure employees is available to perform the relevant stock count
Print stock count sheets and distribute it accurately to the employee performing the stock take
Ensure accurate data is captured on computer system (e.g. Embrace) from the count sheets
Ensure accurate and honest investigations are conducted where variances occur between the actual stock count and the book value
Advise Executive Director of final variances
Ensure accurate final variance data is accounted for on the computer system (e.g. Embrace)

To ensure smooth operations.

Complete attendance register and overtime sheets
Ensure safe keeping of all assets
Responsible for the professional use of company equipment
Manage time effectively
Meet deadlines
To obey any reasonable instruction from superior
Functions and responsibilities listed might change at any time depending upon the operational requirements of the employer


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