Budgeting, Donor Reporting and Partnership Coordinator

Lusaka, Zambia, Contract nil April 21, 2022

EMPLOYMENT OPPORTUNITY
Save the Children is the world’s leading independent organization for children. Our Vision is a world in which every child attains the right to survival, protection, development and participation.  In Zambia, Save the Children works in the following Thematic areas: Education, Health& Nutrition, Child Protection, Child Rights Governance and Child Poverty; including Humanitarian response.  Save the Children wishes to invite qualified individuals to apply for the following position:
Position:  Budgeting, Donor Reporting and Partnership Coordinator – RE- ADVERTISED
Duty Station:   Lusaka
ROLE PURPOSE:
Budgeting, Donor Reporting and Partnership Coordinator is responsible for the overall award budgeting, contracting and donor reporting management. This holder of the role is also responsible for financial and grants compliance aspects as well as supervision and mentoring of the finance and non-finance teams.  The post holder ensures high quality services to clients are in line with SCI Policies and Procedures in both a development and humanitarian response context.
Reports to: Head of Finance
Staff directly reporting to this post: Budget & Reporting officer or/and Partnership Assistant
KEY AREAS OF ACCOUNTABILITY:
Budget Preparation, Management and Monitoring

Responsible for the overall day-to-day activities of budgeting, donor reporting and Partnership unit.
Lead the development of cost proposals for new programs as well as for existing grant modifications by ensuring all relevant stakeholders are involved in the budgeting process
Lead the development of the master budget and ensure all Non Thematic costs/assumptions are included and up to date
Maintains information on budget availability for all grants
Ensures budgets in BVA report are updated on a periodic basis
Produces high quality Budget vs. Actuals (BvA) analyses to support budget holders in their budget management.
Participated in monthly budget monitoring meetings, identifying any areas of slow or fast burn rates or other challenges. Ensures all follow actions are addressed after the BvA meetings
Provides advice/training to budget holders on budget management and budget phasing

Grant / Contract Management and Compliance

Ensures compliance with all donor requirements and advises budget holders on compliance issues.
Advises budget holders on how best to utilize a programme’s funding portfolio
Ensures donor regulations are communicated to all staff and that all activities meet donor requirements.
Ensures all donor financial reports are submitted on the timely fashion without any delays
Lead on award close out processes and reconciliation (financial aspects only).

Sub-award management

Responsible for the financial aspects of partnership management
Lead all partner finance-related due diligence, assessments, vetting and selection processes
Reviews potential sub-grantees’ proposals and budgets
Participates in the process of awarding sub-grants/sub-contracts
Review/amend/draft partnership agreement
Organize/provide necessary technical assistance/capacity building trainings to cover capacity gaps identified
Reviews sub-grantees / sub-contractors financial reports and ensure all variances between the budgets and actuals have been properly explained
Conducts field visits to sub-grantees to check the financial report supporting documents.
Ensures compliance with all donor requirements and advises budget holders on compliance issues.
Ensures donor regulations are communicated to partner staff and all activities meet donor requirements
Lead on sub-award and sub-award close out processes and reconciliation

Financial management

Support the Head of Finance with treasury management by ensuring that the Office is fully funding, on time and within the cash limit thresholds at the end of the month.
Ensure the cost allocation methodology (CAM) principles are adhered and followed in both budget preparation and implementation.
Reviews CAM produced entries based on allowable and allocable criteria
Ensure that payments and Journals are authorized in line SCI, donor and National laws and regulations.
Review the reclassifications proposed by program staff for eligibility in line with donor regulations and in line with Save the Children Financial policies
Review expenses on a monthly basis to insure the correctness of booking/coding, eligibility and compliance with the donor policies and procedures.
Carries out inductions and staff trainings for finance procedures, donor requirements etc

Other Responsibilities

Assists in preparation of all documents for audits and facilitates the work of the auditors in-country
Regularly familiarizes themselves with relevant local laws including taxation and social security laws and
serves as a resource for the office on such laws
Regularly familiarizes themselves with donor requirements on grants and contracts and serves as a
resource for budget holders on these donor requirements.
Review Monthly cash projections on budget availability for each awards
Review SODs on a monthly basis to ensure the completeness of the awards and the accurateness of the

respective budget holders.
QUALIFICATIONS AND EXPERIENCE

BS in Accounting/Finance or any other related Fields
Recommended 4+ years of relevant work experience in budgeting and budget management, especially on finances/grants management in an international organisation
Excellent analytical skills – the ability to analyse complex financial data and design and produce effective management information.
Previous experience with various donors financial policies and guidelines including USAID, Europe Aid, Sida, CIDA, UNICEF, UNHCR, ECHO, and other institutional donors
Understanding of financial systems and procedures.
Experience of computerized accounts packages, Excel, PowerPoint and Word.
Good sense of responsibility.
Excellent organizational & communications skills
Good proficiency in spoken and written English
Good computer skills especially in spreadsheet & data analysis (excel & access) and familiarity with accounting software is preferred.
Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches

Child Safeguarding:
Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.
How to Apply: Follow this link or click the apply button below.
PLEASE DO NOT ATTACH COPIES OF YOUR CERTIFICATES
The closing date for receipt of applications is Thursday, 21st April 2022.
Only short listed candidates will be notified.
Save the Children is an equal opportunity employer and qualified female applicants are encouraged to apply.

To apply for this job please visit stcuk.taleo.net.

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Application email or URL: https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=210007D4&tz=GMT%2B02%3A00&tzname=Africa%2FLusaka
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