Budgeting, Reporting and Partnership Officer – Temporal

Lusaka, Zambia, Full Time Nil

EMPLOYMENT OPPORTUNITY
Save the Children is the world’s leading independent organization for children. Our Vision is a world in which every child attains the right to survival, protection, development and participation. In Zambia, Save the Children works in the following Thematic areas: Education, Health& Nutrition, Child Protection, Child Rights Governance and Child Poverty; including Humanitarian response. Save the Children wishes to invite qualified individuals to apply for the following position:
Position: Budgeting, Reporting and Partnership Officer – Temporal
Duty Station: Lusaka
Duration: 3 months
ROLE PURPOSE:
Budgeting, Reporting and Partnership Officer is responsible for partner assessments, due diligence in partner selection processes. The position also oversees the financial reporting and compliance aspects of partnership engagements in country.
Reports to: Finance Manager
Staff directly reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
Budget Preparation, Management and Monitoring

Assist in the development of proposals budget for new programs as well as the modification of existing grants.
Assist in the development of the proposal budgets and ensure that all Non Thematic costs/assumptions are Included and up to date
Maintains information on budget availability for all grants
Responsible for updating the budgets in BVA report and keep them up to date
Support budget holders in their budget management
Participate in monthly BVA meetings and ensures agreed upon follow actions are addressed on a timely fashion
Reviews monthly budget reports, identifies any areas of slow or fast burn rates or other challenges
Works with and assist budget holders on budget management and budget phasing
Review the reclassifications proposed by program staff for eligibility in line with donor regulations and in line with Save the Children Financial policies
Review expenses on a monthly basis to insure the correctness of booking/coding, eligibility and compliance with the donor policies and procedures.
Carries out inductions and staff trainings for finance procedures, donor requirements etc

Grant / Contract Management and Compliance

Ensures compliance with all donor requirements and advises budget holders on compliance issues.
Ensures donor regulations are communicated to all staff and that all activities meet donor requirements.
Ensures all donor financial reports are submitted on the timely fashion without any delays
Responsible for award close out processes and reconciliation

Sub-award management

Responsible for partner finance-related due diligence, assessments, vetting and selection processes
Reviews potential sub-grantees’ proposals and budgets
Participates in the process of awarding sub-grants/sub-contracts
Review/amend/draft partnership agreement
Organize/provide necessary technical assistance/capacity building trainings to cover capacity gaps identified
Reviews sub-grantees / sub-contractors financial reports and ensure all variances between the budgets and actuals have been properly explained
Conducts field visits to sub-grantees to check the financial report supporting documents.
Ensures compliance with all donor requirements and advises budget holders on compliance issues.
Ensures donor regulations are communicated to partner staff and all activities meet donor requirements
Lead on sub-award and sub-award close out

Other Responsibilities

Assists in preparation of all documents for audits and facilitates the work of the auditors in-country
Regularly familiarizes themselves with relevant local laws including taxation and social security laws and serves as a resource for the office on such laws
Regularly familiarizes themselves with donor requirements on grants and contracts and serves as a resource for budget holders on these donor requirements.
Review Monthly cash projections on budget availability for each awards
Review SODs on a monthly basis to ensure the completeness of the awards and the accurateness of the respective budget holders

QUALIFICATIONS AND EXPERIENCE

Degree in Accountancy or equivalent level of professional qualification for ACCA, CIMA, ZICA and CA.
4+ years of relevant work experience in partnership/sub-award management in an international organisation.
Previous experience in partnership assessment (financial) and capacity building/training is a must
Proven experience in developing and amending partnership agreement, budgets, and close out, etc.
Excellent understanding of local law and regulations applicable to local NGOs
Excellent analytical skills – the ability to analyse complex financial data, design and produce effective reports for management information.
Previous experience with various donors’ financial policies and guidelines including USAID, EU, Sida, UNICEF and other institutional donors
Understanding of financial systems and procedures.
Experience of computerised accounts packages, Microsoft package
Good sense of responsibility.
Excellent organizational & communications skills
Good proficiency in spoken and written English
Good computer skills especially in spreadsheet & data analysis (excel & access) and familiarity with accounting software is preferred.
Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies

Child Safeguarding:
Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.
How to Apply: follow the links below:
Please send only your application letter and CV clearly stating the position in the subject line with a detailed CV indicating 3 traceable referees, one of whom should have been direct supervisor, through email to: The Human Resource & Administration Manager at [email protected]en.org PLEASE DO NOT ATTACH COPIES OF YOUR CERTIFICATES.
The closing date for receipt of applications is Wednesday, 13th April 2022. Only short listed candidates will be notified.
Note: Successful interviewee should be ready to take up the position after completion of the vetting formalities.
Save the Children reserves the right to re advertise if suitable applicants are not found.
Save the Children is an equal opportunity employer and qualified female applicants are encouraged to apply.