Call for Consultancy

Lusaka, Zambia, Consultancy

Terms of Reference for the Midterm Evaluation of the project: Building communities that are resilient to climate change and social and economic changes
1. Introduction
Community Technology Development Trust (CTDT) seeks to enhance the livelihoods of marginalized communities through gender sensitive and people centred work in the areas of biodiversity, food security, environmental management and related policies using research, capacity building, advocacy and partnerships. CTDT is a Zambian registered non-profit making organization with offices in Lusaka and programmes in the four districts of Chikankata, Chirundu, Rufunsa and Shibuyunji.
CTDT is implementing with support of Bread for the World, a project entitled “Building communities that are resilient to climate and social and economic change” in Chikankata, Chirundu, Rufunsa and Shibuyunji. The project is from 1 November 2019 to 31 October 2022.
CTDT seeks the services of a qualified and experienced consultant to conduct the midterm review and evaluation of this project.
2. Purpose and objectives of the evaluation
The evaluation will assess the implementation of the project based on relevance, effectiveness, efficiency, impact and sustainability. The evaluation is being done to determine whether the project in its current form is addressing the indicators and will achieve the objective of improving the food situation in the target areas. The evaluation should identify any challenges and gaps to implementation and suggest ways of mitigating these challenges and including these gaps in a possible next phase of the project. The evaluation will among other things determine the following:

Progress on achieving the project objective and indicators
Determination of factors affecting implementation progress
Assess project implementation cost effectiveness and efficiency
Assess actions taken to ensure sustainability of implementation
Capacity building of the organization, its partners and target farmers to implement the project

3. Scope and focus of the assignment
Apart from the project participating farmers in the four districts of Chikankata, Chirundu, Rufunsa and Shibuyunji, the evaluation will also target various partners including traditional leaders, government extension, Zambia Agriculture Research Institute (ZARI), Zambia Alliance for Agroecology and Biodiversity, Kasisi Agriculture Training Centre (KATC) and Bread for the World. The consultant is expected to travel to the project sites and meet participating farmers and various partners. It is anticipated that the evaluation will take 21 days to complete.
The scope of work for this assignment will include review and assessment of the project implementation based on the project document from November 2019 to October 2022. The consultant will follow the OECD-DAC standards and determine relevance, effectiveness, efficiency, impact and sustainability of the project as outlined below.
I. Relevance
a. How does the   project   fit to   the   relevant strategic reference frameworks (national, international level?)
b. Did the project conception respond to the core needs of the identified target groups?
c. Is the project design (activities, tools and methods) adequate for addressing the identified need?
d. To what extent are the objectives of the project still valid today?
II. Effectiveness
a. To what extent have the project objectives and indicators been achieved /are likely to be achieved?
b. How do the activities and outputs of the projects contribute to the achievement of the project objectives (outcome)?
c. To what extent were the selected target groups reached?
d. How was participation and ownership amongst the different target groups? How far were women involved in the local processes?
e. What were the major factors influencing the achievement or non-achievement of the objectives?
III. Efficiency
a. Were activities implemented cost-efficient?
b. How does the efficiency of implementation compare to other projects of this nature?
c. Were project goals achieved on time?
IV. Impact
a. Which lasting changes has the project created for the target groups? (What would have happened without the project?)
b. How do the project outcomes contribute to the attainment of the overall objective?
c. Which other intended and/or unintended positive and/or negative changes have occurred as a result of the project at impact level?
V. Sustainability
a. To what extent will the created positive changes have a lasting effect?
b. What has the project done to ensure that the results can be sustained in the medium to long term?
c. How is sustainability assessed with a view to the ecological, economic and social dimensions of project impact based on the three dimensions of sustainability in the Agenda 2030? Were possible synergies between the three dimensions exploited.
The consultant should determine if there is sufficient capacity in the organisation to implement the project determine any additional capacities that may be lacking in order to complete implementation of the project, suggesting how these could be addressed.
The consultant should determine if there would be a need for continuation and upscaling beyond the project end in order to assure impact and sustainability.
4. Time Frame
The following is the planned time frame for the evaluation:
i. Bid submission to conduct the evaluation by 9 May 2022
ii. Sign agreement contract by 13 May 2022
iii. Submission of inception report by 18 May 2022
iv. Meeting with CTDT management on 20 May 2022
v. Complete field assessment by 31 May 2022
vi. Submit draft report by 7 June 2022
vii. Management feedback by 10 June 2022
viii. Submit final report by 15 June 2022
5. Deliverables
The consultant will provide the following deliverables:
i. An inception report and analysis framework based on these Terms of Reference within five days of signing of the contract. The inception report will include a workplan, templates for data collection, analysis and report outline
ii. A draft report submitted within 4 weeks of signing of the contract. The draft report must have as a minimum the following sections:

Executive Summary
Review and assessment of the project implementation and its effectiveness and impact
Description of the project sites.
Work environment assessment and analysis of the organisation
Operation capacity assessment
Tools used to assess progress in project implementation and capacities
Summary of findings of the evaluation
Conclusion of the evaluation

iii. A final report that takes into consideration feedback on the draft report. The report to be in three hard copies with accompanying electronic copy. The report should have a minimum of 30 and maximum 50 pages excluding appendices.
6. Key qualifications of the consultant
The consultant must provide evidence of qualifications and experience in conducting similar tasks that should also include a comprehensive CV.
7. Content of evaluator’s offer
In bidding for this assignment, kindly provide a quotation for the total costs including consultancy fees as part of the application submission.
Reference documents
Reference documents are available on request and may include the following:

The Bread for the world project document
Agreement between Bread for the world and CTDT
Narrative Reports
Audited Financial Reports
Baseline Study Report
CTDT Strategic Plan 2019-2023