Job Description

Posted on January 17, 2022

John Snow, Inc.
Supporting an AIDS-Free Era
Position Description
Background
John Snow, Inc. (JSI) seeks highly qualified and accomplished public health leaders and providers for the recently awarded United States Agency for International Development (USAID)/PEPFAR-funded Supporting an AIDS-Free Era (SAFE) Project in Zambia. The five-year project which will be led by JSI in partnership with Abt Associates, mothers2mothers, and the Catholic Medical Mission Board, will work to reduce HIV mortality, morbidity and transmission, while improving nutrition outcomes and family planning integration in three provinces: Central, Copperbelt, and North-Western. USAID/PEPFAR SAFE will work with the GRZ, private sector and civil society institutions at the national, provincial, and district level to increase access to ART for HIV positive adults and children, reduce the incidence of new infections, improve Nutritional Assessment, Counseling and Services (NACS) and family planning services, and increase the capacity of local health institutions to better serve affected populations.
Position Title: Clerical Officer
Job Summary
The Clerical Officer will be responsible for assisting the Senior Administration Officer and Officer Manager in the management of Inventory and Supplies including tracking movement/transfer of assets, consumption of supplies and maintaining and updating the Asset Management system (Asset Guard)
Primary Responsibilities and Duties:
Managing JSI’s office inventory & equipment and ensure the inventory list on Asset Guard application is up to date
Actively participate in the inventory and physical verification for all equipment in facilities and in all Provincial Offices;
Receiving of goods and coordinate distribution to the beneficiaries within the Lusaka and ensuring that all necessary documents such as good received notes, & goods transfer notes are administered accordingly.
Ensuring the efficient management of all Lusaka storage facilities with  updated bin cards and updated records of all inventory in the inventory management tracker clean
Ensure all GRNs are in place to support payments to vendors for all goods received
Maintain bin cards and other stock tracking systems for all goods received and dispatched
Work in collaboration with users of all received items and ensuring that they are communicated to in a timely manner of all goods received.
Collaborate with the Logistics/Procurement Office of all goods yet to be received
Maintain the safe storage of all consignments by ensuring that stored items are under lock at all times
Any other tasks that may assigned by the supervisor
Desired Qualifications:
A minimum of a Bachelor’s Degree in any business related discipline;
Experience in inventory management would be an added advantage
Excellent written and verbal English skills are required;
Ability to easily communicate in a clear and courteous manner with all colleagues and vendors;
Ability to work in a very fast paced NGO environment with minimal supervision;
Previous work experience with USAID and other donor-funded projects highly preferred; or experience working with an INGO is an added advantage;
Proficiency in Microsoft Office is required.
Paying attention to detail is an essential attribute for this position