Conference Planner Consultant

Lusaka, Zambia Applications have closed

Looking for a talented professional who can work independently to support all stages in the organization of an international Conference on Literacy planned for October 2021, including fundraising from locally based and international stakeholders.
The following is the profile of the Conference Planner:
At least a Bachelor’s degree in a relevant field
Proven event management experience – Impressive portfolio of previously managed events
Having excellent organizational and facilitation skills
Client oriented and resourceful
Extensive knowledge and experience in Africa
Ability to work under pressure and within budget limits
Excellent written and oral communication skills in English
Expected tasks:
Manage the pre-conference registration and payments, in conjunction with the LAZ Treasurer, of all workshop delegates and submit an accurate list of delegates at the end of the conference
Register and work with the LAZ Treasurer, to register and receive payments from participants in the plenary sessions, where applicable
Provide sufficient on-site registration of delegates and manage attendance of all sessions
Manage room allocation and timing of sessions including coffee and lunch breaks
Liaise with the hotel/venue to ensure timely delivery of services and meals
Provide 550 x 4 GB flash discs with the abstracts and programs – (to be populated with paper presentations), 550 printed workshop programs, 550 conference bags, 550 notebooks, 550 T-Shirts and 550 LAZ branded pens
Assemble a technical team to attend to all panel sessions to assist presenters with the electronic equipment and their power point presentations
Providing scribe services during the above sessions
Audio recording and transcription of all plenary sessions
Ensure Video recording of all keynote and plenary sessions – and editing and provision of 550 flash discs of the conference for distribution to delegates
Issue, collect and analyze all evaluation forms from the workshops and the conference
Produce a conference proceedings package– both electronic and hard copy (1,000) in colour