Job Description

Posted on January 20, 2024

POSITION: CONTRACTS OFFICER x1 – PERMANENT
The position reports to the Contracts Manager.
Key Responsibilities

Administration of local procurement contracts per Group category plans; and support the strategy to maximize contract buying for local purchases.
Manage preparation of local bid documents, tender process & analysis of bid results as guided by the Contracts Manager.
Negotiate local contracts and prices, delivery and payment terms, quality requirements to meet standards and supply objectives.
Ensure that the system and files are updated with the most current approved pricing.
Support the management of contracts, resolving supplier concerns / contractual issues / review contractual obligations of the suppliers within the contracts.
Management of information by vendor to analyse spend and identify trends and potential savings opportunities.
Support in analysing the local supplier markets against internal demand and identify suitable local suppliers.
Track application of contracts by reviewing surcharge indices, coordinating planning and performing monthly reconciliation.
Review and recommend solutions to optimise vendor performance across categories.
Engage with new vendors and internal stakeholders, provide relevant take-on documentation and ensure that this is accurate and complete when submitted back to Illovo Group Procurement.
Ensure governance and compliance to procurement controls and standards.
Promote and adhere to Illovo’s procedures, policies, and guidelines, including, without limitation, those relating to SHERQ, Competition Law and Anti-Bribery and Corruption (ABC).

Minimum Requirements

Full Grade 12 Certificate
Diploma in Business Administration/Management, Purchasing and Supply, Procurement/ Supply Chain Management, A bachelor’s degree will be an added advantage.
Minimum of 2 years’ experience in similar role
Technical knowledge and understanding of Procurement processes and Supply Chain management.
Ability to engage/manage/partner with stakeholders.
Member of Zambia Institute of Purchasing and Supply (ZIPS).