Director of Programs at Heifer International Zambia

Lusaka, Full Time

Heifer International Zambia
Location: Zambia
State: Lusaka
Job type: Full-Time
Job category: Administrative/Secretarial Jobs in Zambia

Job Description

Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
FUNCTION
The Director of Programs under the direction of the Country Director, will coordinate all the Heifer Zambia projects in the province. He /She will be responsibilities for the overall project implementation and coordination of all the programs/projects within the Country. The Director of Programs will assist the Country Director in the development and implementation of a CPs strategic plan.The Director of Programs represents Heifer Zambia within the country of operations.
ESSENTIAL CHARACTER TRAITS
Alertness, availability, boldness; cautiousness, creativity, decisiveness, dependability, determination, diligence, enthusiasm, flexibility, resourcefulness, self-control.
RESPONSIBILITIES & DELIVERABLES
A. Program Management ( 25%)
Assume overall responsibility for the management of all Heifer Zambia programs and provide line management support to all Programme Managers.
Provide Leadership for Programme Managers in the management of the field resources and project budgets and ensure these are used in compliance with approved guidelines (vehicle and motorcycles management, etc.).
Implement annual performance management processes for all Program Managers and support them to ensure these cascade to all Program staff.
Staff performance management system for all program staff implemented on a quarterly and annual basis ensuring the achievement of 100% of the set performance targets.
Enhanced compliance and accountability in the management of project resources, achieving 100% compliance.
Over 80% of the planned milestones are achieved by the projects on schedule.
Ensure 100% compliance with all the project donor contractual obligations by all the project staff.
B. Program Planning and Budgeting ( 15%)
Ensure managers all project develop annual budgets and workplans consistent with project documents and donor contracts.
Ensures that project teams undertake the necessary review and update workplans and budgets to respond to emerging field implementation challenges and project review processes.
Review all support in the execution of Letters of Agreement (LOA) between the beneficiary groups and/ or Producer Organizations and Heifer Zambia.
Provide leadership in the development of the Heifer Zambia Power Water and Internet Initiatives.
Project workplans and budgets ( annual, quarterly and monthly) developed for all approved projects every financial year and implemented in line with project documents and workplans.
Periodic and timely reviews of budgets and reforecasting of all approved projects workplans undertaken and shared with Headquarters and respective donors, ensuring alignment with the donor contracts
Effective management of partnerships between beneficiary groups and producer organizations who are supported by the project, to ensure 100% adherence with the LOAs.
Biannual and annual review of the Zambia Country Program Framework with clear actions to address any identified gaps.
C. Budget Management and Monitoring (15%) 
In coordination with the finance department undertake monthly budget monitoring and variance analysis with all Program Managers and support the projects in reviewing and tracking spending to adhere to annual budgets.
Support Program Managers and the Country Program to plan and undertake corrective management actions arising out of budget monitoring reports.
Approve program related requests for imprest and reconciliations in line with work plans and financial management procedures.
Monthly and Quarterly budget reports are developed for all ongoing projects for highlighting status of project spending and presenting these in the monthly operational meetings.Implementing and tracking all the proposed corrective measures to address any variances beyond +/-10%, ensuring that the spending is brought on track within the planned period.
Ensure program request for imprests and reconcilaitions approv