Executive Assistant to the Director General at Zambia Environmental Management Agency

Lusaka, Full Time

Zambia Environmental Management Agency
Location: Zambia
State: Lusaka
Job type: Full-Time
Job category: Administrative/Secretarial Jobs in Zambia

Job Description

The Zambia Environmental Management Agency (œZEMA) is a statutory body established under the Environmental Management Act (EMA) Number 12 of 2011 whose mandate is to do all such things as are necessary to ensure the sustainable management of natural resources and protection of the environment, as well as the prevention and control of pollution.
The Agency is inviting applications from suitably qualified and experienced candidates for the following positions:
1. EXECUTIVE ASSISTANT TO THE DIRECTOR GENERAL
1.1 JOB PURPOSE
Reporting directly to the Director General, the Executive Assistant provides confidential executive secretarial services and administrative support in a one-on-one working relationship to the Office of the Director General and Senior Management. The Executive Assistant serves as the primary point of contact for internal and external stakeholders and is therefore the face of the Office and the Agency.
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1.2 MAIN DUTIES AND ACCOUNTABILITIES (Without Limitation)

Provide high level, confidential administrative support to the Director Generals office in order to ensure its operational efficiency and effectiveness
Provide background information and documentation for review and presentation by the Director General to various stakeholders
Operate as a face (point of contact) for the Director Generals office with internal and/or external clients
Prepare responses and supporting information to correspondence received under Director Generals office
Manage an active calendar of appointments and assignments for the office of the Director General and follow through on issues in a timely manner
Manage and service meetings under the Director Generals office
Manage the Director Generals travel logistics
Maintain robust, proper and confidential filing systems for documents, reports and records, both electronic and physical
Carry out all other assignments as properly assigned

1.3 MINIMUM QUALIFICATIONS AND EXPERIENCE

Full Grade 12 School Certificate
Diploma in secretarial studies from a reputable institution
Degree in Business Administration will be an added advantage
Minimum 5 years relevant experience in an Executive Office

CANDIDATES PROFILE
The candidates for both positions must be Zambians who are self-starters, goal-oriented persons of high integrity and demonstrated ability to work under pressure with minimum supervision. Computer literacy is a must.

Method of Application
Interested candidates may send their application letters, copies of certified relevant academic certificates and Curriculum Vitae indicating contact telephone numbers and contact details of traceable referees to the address below:

The Director General

Zambia Environmental Management Agency

P.O. Box 35131

LUSAKA.

Electronic submissions can be made through: 

CLOSING DATE Closing date for receiving applications is Friday 26th August, 2022

All applications must be clearly marked with position applied for on the envelope.