Job Description

Posted on May 26, 2022

Zambia Sugar Plc is a subsidiary of Illovo Sugar Africa (Pty) Ltd Group and is the leading sugar producer in Zambia.  Its main activities are the growing of sugar cane, the production and marketing of sugar and other sugar downstream products.
EXECUTIVE PERSONAL ASSISTANT (1 POSITION, FRONT LINE MANAGEMENT) – NAKAMBALA (MAZABUKA)
The Company invites applications from suitably qualified and experienced persons to fill the position of Executive Personal Assistant in the Executive Department, based at Nakambala offices in Mazabuka. The position reports to the Country Managing Director.
The successful incumbent will be responsible for providing Executive Personal Assistance and administrative support to the Country Managing Director and the Nakambala Executive Team (NET).
Key performance areas

Provides effective and efficient personal assistance and administrative support to the Nakambala Executive Team (NET)
Coordinates Directors’ calendars
Compiles itineraries for internal and external Executives
Responds to and manages internal and external requests for the Executives
Prepares correspondence including reports, letters, memos, meeting agendas and minutes
Assists in the development of presentations
Processes quotations, purchase orders, invoices and ensures payments are made timeously
Manages travel requirements and expenses
Organises and finalises logistics for conferences and meetings, including all travel bookings and catering
Carries out general office administration duties
Promote and adhere to Illovo’s procedures, policies and guidelines including, without limitation, those relating to SHERQ, Competition Law and Anti-bribery and Corruption (ABC)

Minimum specifications

Full Grade 12 Certificate
Diploma in Executive Secretarial/Office Management or related field
Bachelors’ Degree in Business Administration/Management or related field will be an added advantage
5+ Years’ experience  in an Executive Personal Assistant, Executive Secretary or office management function
Member of the Professional Secretaries Association of Zambia
Excellent communication and interpersonal skills, with the proven ability to build strong relationships
Proven track record of maintaining utmost confidentiality
Ability to work effectively and proactively under pressure within limited time constraints
Conscientious work ethic and proven ability to work efficiently and accurately and deliver high quality work
Willingness to go the extra mile and work beyond normal hours of work whenever required to do so
Exceptional planning and organizing skills and the ability to handle multiple tasks simultaneously with excellent attention to detail.
Demonstrated initiative and flexibility to adapt to developing situations
Demonstrated ability to exercise good judgement
A self-starter who is able to work independently with minimal (or no) supervision
Good command of the English language, verbal and written
Advanced proficiency with MS Office programmes
Willingness to travel as and when required.

Should you be interested in applying for these roles, please submit your detailed CV, copies of relevant qualifications, relevant professional accreditation, registrations and ID/Passport to [email protected] . The subject of your email should read: Application: Executive Personal Assistant, respectively.
Closing date for applications: Wednesday 8 June, 2022.
Applicants may be required to complete pre-employment checks (qualification, credit, security, background, and medical assessments) as part of the recruitment process where applicable.
Should you not hear from us within 4 weeks after the closing date, please accept that your application was unsuccessful.