Human Resource and Administration Assistant

Website Company Name: Jabu Technologies Zambia

Company Summary:

Job Description:

Human Resources and Administrative Assistant
What’s JABU?
JABU is a B2B e-commerce & distribution marketplace, offering tech-enabled, route-to-market development & merchandising for FMCG brands in undeveloped areas while helping unbanked businesses grow through efficient delivery, an affordable product basket, inventory management and credit facilities.
Human Resource and Admin Assistant
People are our most important asset and you’ll be the one to ensure we have a happy, respectful and productive workplace where everyone works to realize our established mission and objectives.
Reports to: HR Officer
Location: Chinika Industrial Area, off Mumbwa Road
Tasks and responsibilities
1. On-boarding

Assist on the onboarding and offboarding process
Answer the routine question, distribute and explain forms to employees such as the company’s code of conduct and ethics, policies and procedures
Collecting employment documents and updating the employee directory
Add new employees to the Napsa and Nhima portal
Report any incorrect employee information from Napsa and Nhima portals to the HR officer
Maintain and update the employee picture folder

2. Disciplinary and Grievances

To handle employees’ grievances and questions in a confidential manner.
To update the grievance/disciplinary tracker
To escalate grievances to the HR Officer
Assist the HR Officer/Manager` in arranging for disciplinary hearings and any related disciplinary action needed

3. Administration

Filing  employee records.
Type variety of documents in drafts and final form
Proofread materials for correct grammar, spelling, and punctuation
Digitize employee documents and add them to the drive
Schedule meetings, sort/distribute mail, and maintain departmental files
Maintain HR department supplies and process invoice for payment
Collect quotations and purchase office and other supplies
Manage and submit the monthly stationery, office supplies, and warehouse toiletries budget
Maintain the First Aid Kit and replenish contents to avoid running out.

4. Day to day

Support of the HR officer and/or HR Manager
Update your Jira dashboard and attend daily catch-up meetings
Create reports for the HR Officer in order to create solutions for employees and managers.
Understand and implement oral and written instructions
Communicate updates to superiors orally and in writing
Establish and maintain cooperative work relationships with those contacted during the course of work operations
Perform any other task or function as assigned by the employer.

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