Human Resource Coordinator

Zambia, ContractFull Time 0

International Development Enterprises (iDE Zambia) is a development organization employing enterprise development and market systems approaches in agriculture value chains to deliver lasting solutions for creating income and livelihood opportunities among the rural poor.  iDE leverages the power of the private sector for impact and scale.
iDE Zambia is now looking for a suitable candidate to fill the following vacant position.
TITLE: Human Resource Coordinator
Principal Duties and Responsibilities

Oversee and manage full cycle recruitment process in compliance with established procedures and regulations including but not limited to creation of job descriptions and interview questions, shortlisting and pre-screening candidates as well as reference checks, and negotiating offers of employment to ensure timely engagement of the right technical and personal abilities to help further the organization’s mission;
To provide Human Resource support to the Field Offices while partnering with other departments to understand core business needs with regards to Human resource;
Confirm all new hire paperwork is submitted and personnel files are complete in compliance with IDE policy, local labor laws, and donor regulations;
Ensure new hires are adequately inducted regarding the organization and provided with relevant IDE policies to help newly engaged staff members perform the job to the best of their ability and are assimilated into IDE culture;
Maintain accurate timesheet records and ensure all timesheets are submitted on time with the correct approval so that level of effort (LOE) of all staff is documented;
Support the review of payroll administration by ensuring that all inputs provided were captured monthly to warrant accurately processed payroll;
Ensure personnel and recruitment files are securely maintained according to the requirements to ensure confidentiality and safety of the data;
Work closely with assigned supervisor on communication to staff whilst complying with the local labor laws to ensure a positive and thriving work environment for all staff;
Manage and administer benefits according to appropriate plans and labor laws requirements, bring any requirement changes or suggestions for improvement to the Country Director or assigned staff attention to enhance staff retention strategies;
Assist in management of employee benefits, such as Medical and Gratuity by liaising with companies providing such benefits as needed to ensure improved and uncompromised quality services are provided;
Ensure organization compliance with local labor laws by conducting regular audits, and keeping updated on local labor laws and HR best practices and processes aligned to the organization’s overall strategy to meet the evolving needs of the organization as well as fostering harmony in the organization;
Advise on disciplinary process ensuring all actions taken comply with local labor laws and IDE policies, and loop in appropriate HQ department if necessary to ensure equitable and fair application of IDE policies;
Manage and provide guidance to supervisors on the annual performance assessment process and ensure procedures are communicated and followed so that employees perform to the organization’s expectations;
Work with employees and supervisors to prevent and/or resolve employee relations issues in coordination with Global HR and Office. Investigate allegations of wrongdoing, i.e: sexual harassment, harassment, fraud to provide a conducive environment for all staff;
Ensure employee manual is up to date, communicate changes when applicable to keep staff abreast with the relevant information;
Ensure all HR management practices conform to the organization’s policies, best practices, donor rules and regulations, and the local labor laws to confirm that decision made are from an informed perspective;
Other duties as assigned

Minimum Education Qualifications, Experience and Competencies

Degree in related field;
Minimum 5 years of experience in human resources with experience working for development organizations and/or organizations preferably International NGO;
Must be a paid-up member of the Zambia Institute of Human Resource Management (ZIHRM);
Knowledgeable on Zambian labor laws, personnel benefits and taxes required; ability to interpret local labor laws, previous experience interacting with labor counsel preferred;
Ability to exercise confidentiality and high levels of professionalism;
Excellent interpersonal and communications skills;
Demonstrated leadership, versatility, and integrity;
Fluency in English required.

Location of Assignment
The location of assignment is Lusaka, Zambia with intermittent travel throughout the country.
Human Resource Coordinator will report directly to the Country Director or his designee.
Applications should be mailed to [email protected] by 8th April, 2022.