Human Resources Assistant

Kitwe, Zambia, Full Time TBA June 27, 2022

Fraser Alexander is a trusted mining services partner delivering world class outsourced services across the entire mining value chain. Operating in the mining industry since 1912, the company has been growing its innovative business across the globe and its operations in Zambia.
This position exists to provide administrative support in the form of Human Resources to HR Operations in Zambia and the business as well as to capture and process documentation of a HR and Payroll related nature on the HR system ensuring compliance to relevant HR and Payroll related statutory and policy requirements.
Administer HR Related Documentation
Receive, verify, follow up, action and process employee documentation relating to: New engagements, Terminations, Students / experiential learners, Contractual amendments i.e. Promotions, demotions, transfers (salaries and wages) etc., Changes to personal details, Employee benefits, Loans –salaries and wages
Garnishees, maintenance orders and administration orders –salaries and wages.
Generate HR Related correspondence and documentation
Generate written employee Certificate of Service and Confirmation of Employment.
Generate Employee, Relocation Agreements, etc
Recruitment and Remuneration
Calculate and advise line management and recruitment on remuneration and benefits for new engagements/promotions etc.
Generate dummy payslips
Generate Employment Contracts and Agreements.
Generate retrenchment calculations and agreements
Monthly Reporting
Send overtime report to HR Head and Operations Line Managers
HR Reports, Leave Reports / Extracts, Employee Listings / Extracts
Ad hoc reports / Extracts on request
Update and maintain and verify Organograms on a monthly basis
Create, update and maintain dashboards on Excel spreadsheets
General Administrative Tasks and Record Management
Create new employee personal records.
Maintain and update employee records.
Create and maintain Payroll input files.
Order, distribute, record and audit manual leave records.
Assist both internal and external auditors with documentation and records as and when required.
Scan and attach documentation for employees to the employee files as well as payroll system.
Benefits Administration
Check for completeness and forward all benefit related documentation to the scheme administrators.
Action and process any benefit related changes and queries.
Assist with benefits administration as and when required.
Grade 12
A Diploma in Human Resources/Business Administration or Public Administration
Zambia Institute of Human Resources Management (ZIHRM) membership
2-4 years relevant Administration experience
Previous Payroll experience will be advantageous
Must have a good understanding of Detail orientation
Must have an advanced understanding of Professionalism
Must have a good understanding of Written communication
Must have a good understanding of Personal learning &Development
Interested people who meet the above criteria should submit (via Direct Hire) their applications  to:
Only shortlisted candidates will be contacted. Should you not be contacted within 60 days, please consider your application as unsuccessful.
Please note that applications will be reviewed in line with the company’s Employment Equity plan.
The Company reserves the right not to make an appointment.

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