Invitation to Tender for Consultancy for a VSLA Training

Zambia, Consultancy

Invitation to Tender for
1. Introduction
We Effect is inviting consultancy companies or individual consultants to submit tenders for an assignment to develop a logo for the Women Economic Empowerment Project, the logo will be used by all partners of the consortium in their communication and visibility materials. The logo will incorporate, to a larger extent the overall outcome and impact of the project deliverables.
We Effect is a development organisation founded in 1958 by the cooperative movement in Sweden. We work in more than 20 countries in Asia, Eastern Europe, Latin America, Africa, and collaborate mainly with member-based organisations consisting of women and men who live in poverty. We Effect Southern Africa consists of four countries with programmes in Zambia, Zimbabwe, Mozambique and Malawi. Our values are respect, transparency, and togetherness. We Effect works in the thematic fields of, sustainable rural development and adequate housing. We Effect applies a human rights-based approach in our programmes, assisting people living in poverty to secure their rights and entitlement to adequate living conditions and broad empowerment. We Effect targets women in partner organisations to secure them the same rights and entitlements as men, especially to have access to and have control over productive resources. Partner organisations include farmer organisations, housing cooperatives, and savings and credit association.
The We Effect Zambia Country Office is implementing a Women’s Economic Empowerment (WEE) Project in selected districts of Zambia, in three provinces namely: Southern, Eastern and two districts in Western Province. The overall objective of the proposal is to; Advance women’s economic empowerment to ensure the capacity of women to participate in, contribute to and benefit from agricultural value chains and processes in ways that affirm the value of their contributions, respect their dignity, promote equality.
The project will be women-led and women-centred, which means it will complement other projects supported by We Effect. We Effect is going to work with Women for Change, Heifer International Zambia, Zambia Land Alliance and the District Women Associations (DWAs). The   project objectives include the following
1. Increase women’s agency and decision-making power at household and community levels to address barriers to women’s economic empowerment.
2. Address institutional barriers that limit women’s economic advancement in agricultural value and market chains.
3. Strengthen women’s voice and collective power at community level to increase access to, control of and ownership of productive (e.g., physical assets, land) and financial assets among women through women-led cooperatives, land tenure and financial inclusion.
The core strategy is to strengthen cooperatives of women and men living in poverty through membership-based democracy, long-term economic thinking, social responsibility, and transparency.
2. The Assignment
Given, that small holder farmers are unable to receive ready financing, the Village Savings and Loans Association (VSLA) is a methodology that can help fulfil in the financing gap among small holder famers, most especially women and youth.  VSLAs are a self-managed and autonomous rural financing association which are opened to both male and female participation to improve access to finance. They have become entry points in building a savings culture to rapidly usher the unbanked or under banked in mainstream financial products. In view of the importance of VLSA, WEE project intends to engage the services of a consultant to introduce the VSLA methodology in three partnerships.
1. To train women led organisations groups on the basic principles of the VSLA model
2. To orient the District Women Development Association staff and Association leaders in community mobilisation and needs assessment for VSLA groups.
3. To train the DWDAs and Association leaders on the management of VSLA groups, which includes development of policies, development of group constitution, loan disbursements, record keeping and loan repayment meeting.
4. To train the DWDAs and Association leaders on Monitoring and Supervision of the VSLA groups.
Consultants Profile

A certificate in relevant field such as marketing, journalism, advertisement, filmmaking. A bachelor’s degree on the above will be an added advantage


Full competence in VSLA methodology and its use in agriculture value chains.
Not less than 5 years knowledge and experience in financial inclusion.
Not less than 5 years experience in training, facilitation and financial literacy.
Familiarity in working with smallholder producers, companies, aggregators, input dealers, tractor services providers and all actors in agriculture value chains for not less than 5 years.
Individual consultants or organizations must submit one page information/profile indicating your track record, similar assignments undertaken and deliverables.
A reference of organizations you have done similar assignment(s) for
Able to communicate in Tonga, Lozi, Nyanja and Chichewa.

Environmental screening and mitigation measures
The proposed assignment does not have a negative influence on the environment. However, its success can bring about increased investment in farms which could have environmental implications. In view of the broad action plans for partnerships have strategies to mitigate the effects of farm expansion on the environment. Farmers will be trained on the appropriate use of pesticides as well as IPM methodologies to reduce the use of inorganic pesticides. Conservation agriculture techniques will be encouraged among farmers.
Expected Results
The following are the expected outcomes of this assignment.

VSLA Training Reports
Adapted VSLA Manual
VSLA Member signup sheet
Blank/template of the VSLA group constitution
Community workers consolidated guide to meeting Procedures
Member earnings evaluation sheet
Financial data collection form

4. Evaluation Criteria
For the evaluation of the expression of interest the following criteria will be applied.
a) General experience of the firm (20)
b) Experience Related to the Assignment (25 points)
c) Technical approach and methodology (35 points)
d) Work plan (10 points)
e) Language (10 points)
Interested firms are requested to submit the following documents.
a). Technical proposal not exceeding the 8 pages on.

understanding and interpretation of the TOR.
methodology to be used in undertaking the assignment.
CVs of key personnel to be engaged in the production of documentary.
VSLA Training synopsis including description of methodology and work plan (Not exceeding three pages).
Detailed training plan and timetable.
Detailed technical information of the approach to be employed during the training.

b). Financial Proposal

Consultant’s daily rate.
Team cost and estimated days of the training.
Report compilation and other costs related to trainings.

c) The firm is supposed to produced samples of previous work done for renowned national or international organisations.
4. Timeframe and Payment
The timeframe of the frame consultancy agreement is for 30 days. The assignments will be requested and specified in a specific Task Call Off. The Task Call will include information on the scope of work, number of workdays and deliverables.
The payment shall be based on approved time sheets, including a narrative report of work carried out and invoice with attached approved time sheets.
5. Tenders
Tenders shall consist of:

Company profile (clearly stating full contact details, physical address, and telephone lines).
Certificate of incorporation or registration.
VAT registration.
Tax clearance certificates,
Membership or affiliation to a relevant professional body.
References/samples of three similar assignments completed working for an NGO/INGO or similar within the past three years.
CV of the proposed consultant(s).
Fee rate per workday in ZMW; and
Declaration of any business or personal relationships connected to We Effect.

6. Skills and Knowledge
The required skills and knowledge of the proposed consultant (s) include:

Experience in facilitation skills
Good communication skills
Excellent computer skills and experience working with MS Office applications and other relevant programs.
Experience in training on financial literacy and VSLA model

Payment fees will be based on the delivery of outputs, as follows:

25% upon signing of the contract, production of inception report, including training methodology and approach.
25% upon submission of the VSLA TOT training report and adapted training manual
50% upon  submission of approved and final training report, VSLA manual and other deliverables.

The selection of the successful consultant will be based on the qualification requirements and interviews of company representatives and candidates.
Send documents indicating in the subject line “WEE Project VSLA Training” should be sent before close of business on 20th May 2022 to procurement.zam[email protected] only electronic applications will be considered.
Important Note: Offers with requests for payment or fees should be treated with extreme caution, viewed as potentially fraudulent and reported immediately.