Kronos Clerk x2 – Seasonal (9 months)

Website Company Name: Zambia Sugar

Company Summary:

Job Description:

Zambia Sugar Plc. is a subsidiary of Illovo Sugar Africa (Pty) Ltd Group and is the leading sugar producer in Zambia.  Its main activities are the growing of sugar cane, the production and marketing of sugar and other sugar downstream products.
The Company invites applications from suitably qualified and experienced persons to fill the positions of Kronos Clerk in the Human Resource Department.
The position reports to the Kronos Administrator. The successful candidates will be   responsible for the input and update of hourly employee’s schedules into the Kronos Time Keeping application, assist with reviews of documentation preparation and carrying out of daily Kronos edits corrections and reconciliation. Prepare Inputs for Seasonal, Off crop and Permanent employees in the Factory.

To prepare all wages inputs for Factory.
Process Time books for all seasonal and permanent employees under Factory.
Submit to Finance – payroll fully signed and authorised wages inputs monthly.
Calculate shift allowance for all eligible employees both seasonal and permanent.
Calculate new basic pay every after a negotiated salary increment for all unionised employees.
Calculate stand-by allowance for all eligible employees both seasonal and permanent unionised.
Check and verify any absent days in the time book and make necessary deductions on the wages inputs.
Prepare a payroll summary of days, shift allowances, standby allowances, absent days, other arrears, merit bonus etc., and submit to Finance – payroll as soft copy in excel file.
Check the trial payroll run from Finance; make corrections and verify that all the days, shift allowance, stand-by allowance, overtime, any leave days etc.
To prepare seasonal payment payroll summaries monthly every after payment of salaries.
To sort and pack Payslips for seasonal and permanent unionised under Factory for distribution by Factory Admin.
Inform the Kronos administrator of deviations in the reporting schedule on employee timecards.
To capture all fully signed and authorised overtime forms into Kronos.
Prepare discharges for separated employees.


Grade 12 Certificate
Minimum Diploma in Human resources Management or any Management Course
Minimum 1 year experience in similar role
Good interpersonal skills

Should you be interested in applying for any of the roles, please submit your detailed CV, copies of relevant qualifications, relevant professional accreditation, registrations and ID/Passport for the attention of the HR Business Partner to [email protected] clearly stating the role applied for in the subject line.
Closing date for applications: Thursday 18 May 2023.
Applicants may be required to complete pre-employment checks (qualification, credit, security, background, and medical assessments) as part of the recruitment process where applicable.

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