Job Description

Posted on February 11, 2022

The Pensions and Insurance Authority (PIA) is the regulatory and supervisory Authority for the Pensions and Insurance Industry in Zambia. The entities operating in the pensions and insurance market include among others; insurance companies, reinsurance companies, insurance intermediaries, pension schemes, fund managers and fund administrators. The Authority hereby invites applications from suitably qualified, experienced, passionate and inspirational candidates to fill the positions below.
PENSIONS AND INSURANCE AUTHORITY
Employment Opportunities – Various Positions
The Pensions and Insurance Authority (PIA) is the regulatory and supervisory authority for the pensions and Insurance Industry in Zambia as provided for in the Pensions Scheme Regulations Act No.28 of 1996 (as amended) and the Insurance Act No. 27 of 1997 (as amended). The Authority is empowered under section 5 of the Pensions Scheme Regulation Act No. 28 of 1996 (as amended) to formulate standards in the conduct of Insurance and Pensions business. The Authority supervises and regulates entities operating in the pensions and insurance market. These include, among others; insurance companies, reinsurance companies, insurance intermediaries, pension schemes, fund managers and fund administrators.
In line with its expansion strategy, the Authority hereby invites applications from suitably qualified and experienced candidates to fill the following positions.
1.0     INSPECTOR – INSURANCE SUPERVISION – Three (3) Positions
 Overall Responsibilities
Reporting to a line Manager, the inspector will be responsible for conducting risk assessments and inspections of regulated entities in order to enhance compliance to the Insurance Act, sound financial and business practices, fair treatment of Insurance clients and Anti-money Laundering Legislation.
The Inspector will promote the development of the insurance sector in Zambia through policy research and review, industry performance & risk review and analysis and conduct various insurance development initiative programmes.
Specific Duties

Process licence applications, Prepare Risk analysis reports and recommend supervisory action;
Undertake review of products submitted by regulated entities and recommend appropriate action;
Undertake and document inspections on regulated entities and recommend supervisory actions to the line Manager where required;
Review complaints from the general public and regulated entities, conduct necessary investigations and recommend supervisory actions to line Manager where required;
Undertake Anti Money Laundering/Countering Financing of Terrorism and Proliferation (AML/CFTP) supervision of regulated entities;
Undertakes research and review of laws, regulations, standards and procedures that are relevant to supervision and development of the insurance sector;
Compile macro-prudential (industry wide risk) reports on the Insurance sector;
Maintain and update the Authority’s Knowledge Centre (i.e a catalogue and database of research/policy documents/papers developed by the Authority or other relevant authorities); and
Conduct or participate in stakeholder engagements and activities for the stimulation of the sector. These activities include capacity-building of policymakers, insurers and intermediaries and consumer education.

Requirements

Full Grade 12 certificate with credit or better in Mathematics and
Degree in Accountancy/Business Administration or Full professional accounting qualification such as ACCA/CIMA/ZICA or related field.
Masters Degree will be an added advantage.
3 Years’ relevant experience in audit or financial sector, preferably 2 years in a similar institution.

2.0 INSPECTOR – PENSIONS SUPERVISION – One (1) Position
 Overall Responsibilities
Reporting to a line Manager, the inspector will be responsible for conducting risk assessments and inspections of regulated entities in order to enhance compliance to the Insurance Act, sound financial and business practices, fair treatment of Insurance clients and Anti-money Laundering Legislation.
Specific Duties

Compiles a list of overdue statutory returns and advises the Manager accordingly.
Prepares pre – inspection and Risk analysis reports for assigned regulated entities so that the risk profile and Inspection Plan can be agreed with Supervisor.
Conducts prudential routine and targeted Inspections of assigned regulated pension schemes and entities, collecting data and inspecting financial records and other data/information of the business to determine risks and their continued viability as well as ability to service clients adequately.
Drafts Inspection Reports which highlights whether or not inspected entities are adhering to legal provisions, regulations and set standards and develops recommendations to the Manager-Prudential Supervision for action where necessary.
Processes received Applications for registration by ensuring that information and documentation are complete and that applicants meet the minimum registration requirement for the type of schemes set by the PIA in accordance with the provisions of the Pension Scheme Regulation Act before forwarding them to Supervisor with recommendations.
Undertakes research under the guidance of Supervisor to obtain information and data to ascertain performance of the industry and makes contributions when standards are being developed necessary to enhance supervision.
Reviews Inspection procedures so that they can be kept up-to-date with industry best practices and developments to ensure uniform treatment of supervised entities.

Requirements

Full Grade 12 certificate with credit or better in Mathematics and
Degree in either Accounting/Business Administration, Actuarial Science or Full professional accountancy qualification such as ACCA/CIMA/ZICA or related field.
Masters Degree will be an added advantage.
3 years’ relevant experience in audit or financial sector, preferably 2 years in a similar institution.

3.0   LEGAL OFFICER – One (1) Position
 Overall Responsibilities
Reporting to the Manager – Legal Services. The Legal officer shall provide legal services, advice and professional guidance to the Authority in order to ensure that the Authority’s interests are legally protected at all times.
Specific Duties

Draws up and files all necessary motions, notices and bundles of documents with the appropriate court and tribunals on behalf of the Authority;
Represents the Authority in Courts of Law with regards to disputes concerning breach of contracts, insurance claims, pensions, dismissals and related cases, so as to ensure the Authority’s interests are protected;
Reviews and draws up all legal documents such as Contracts, Agreements and Policies to ensure they clearly prescribe what the Authority’s position is;
Conducts research into legal issues to enable the Authority make informed decisions concerning various litigation cases and other legal matters;
Prepares reports on findings and outcomes of research;
Drafting legislation;
Offer legal opinions and advice to Management before decisions are taken so that informed decisions are made; and
Performs any other duty as may be required by the Manager Legal Services.

Requirements

Grade 12 School Certificate with 5 ‘O’ levels including English Language or its equivalent.
A degree in Law (LLB) .
A post graduate diploma in legislative drafting from a reputable institution.
Advocate of the High Court for Zambia with a valid Practicing Certificate issued by the Law Association of Zambia (LAZ).
A minimum of three (3) years’ post qualifying experience as an advocate.

4.0   SYSTEM ADMINISTRATOR – One (1) Position
Overall Responsibilities
Reporting to the Manager – ICT. The System Administrator provides information technology services to the Authority.
The position holder will be responsible for the Pensions and Insurance Authority management applications, data and systems. Ensuring correct configuration, proactive monitoring, and problem resolution, providing advice and guidance and ensuring business continuity. Resourcefulness is a necessary skill in this role.
Specific Duties

Responsible for the maintenance, configuration, and reliable operation of computer systems, network servers and virtualization;
Install and upgrade computer components and software, manage virtual servers, and integrate automation processes;
Troubleshoot hardware and software errors by running diagnostics, documenting problems and resolutions, prioritizing problems and assessing impact of issues;
Provide documentation and technical specifications for ICT planning and implementing new or upgrades of IT infrastructure;
Perform regular backup operations and implement appropriate processes for data protection, disaster recovery, and failover procedures;
Lead desktop and helpdesk support efforts, making sure all desktop applications, workstations, and related equipment problems are resolved in a timely manner with limited disruptions; and
Responsible for capacity, storage planning, and database performance.

Requirements

Full Grade 12 certificate with credit or better in Mathematics and English.
Bachelor’s degree in Computer Science, Information Technology or related discipline.
Advanced working Knowledge of Kubernetes.
Excellent programming competence in two of these languages PHP, Python, JAVA, .NET, C#.
In-depth knowledge of Domain Administration, database programming, Networking (LAN/WAN), Web Applications, Systems Security – Firewalls, Access Control, IDS/IPS.
Ability to create Scripts in Python, Perl, Powershell or other language.
CCNA/CCNP certification is an added advantage.
Demonstrable knowledge of Unix and MS Operating Systems
Proficiency in Virtualization in any; Vmware, Hyper-V, IBM PowerVM or Red Hat Virtualization.
Good interpersonal skills.
At least 3 years post qualification experience.
Member of ICTAZ.

5.0   ASSISTANT PROCUREMENT OFFICER- One (1) Position
Overall Responsibilities
Reporting to the Procurement Manager, the Assistant Procurement will be responsible for the day to day operations of the procurement activities through timely sourcing of goods, services, works and consulting services in order to meet organizational requirements.
Specific Duties

Prepare bidding documents for goods, works and consultant services in accordance with the approved procurement plan for review by the Procurement Officer.
Providing secretarial duties during tender opening and assists in the preparation of evaluation reports and procurement committee paper.
Receives Purchase Requisitions and in line with internal procurement and Public Procurement Regulations and Procedures, sends out enquiries, verifies/confirms specifications of goods prior to purchase.
initiate the evaluation of quotations from suppliers for purchase of goods or services and recommends best source/supplier for the approval in line with public procurement guidelines and regulations.
Expedite approved orders to ensure timely delivery of goods and services.
Undertake market research to ensure purchases are sourced from the most competitive source.
Undertake ZPPA price reasonableness analyses.
Initiates preparation of periodic and adhoc procurement reports and ensures submission to ZPPA in timely manner.
Assist the Procurement Manager in facilitating production of contract documents that are tendered in line with stipulated rules and regulations in the procurement of goods and services.
Coordinates activities of the Adhoc Evaluation Committee meetings.
Timely verification of suppliers invoices and processing payment

Requirements

Full Grade 12 certificate with credit or better in Mathematics and English.
Bachelor’s degree in Procurement and Supplies or Equivalent Professional CIPS/ZIPS qualification.
At least 3 years post qualification experience.
Member of ZIPS
A high degree of attention to detail
Negotiating Skills

6.0    INTERNAL AUDITOR – One (1) Position
 Overall Responsibilities
Reporting to the Manager- Risk and Audit, the Internal Auditor will be responsible for reviewing and assessing all systems, procedures and practices in the Authority to ensure conformity to international and domestic accounting best practices and standards.
Specific Duties

Drafts for approval of the Manager, a comprehensive Audit Programme, covering the Authority’s entire operations to ensure that:
Accounting and book keeping transactions and procedures are properly carried out;
Proper Books of Accounts and related records are kept; and
The finances of the PIA are run generally in conformity with set standards.
Conducts audit assignments which entail investigating and probing into all business transactions and arrangements executed by the Authority to ensure that the organizations assets and interests are safeguarded.
Analyses and reviews the effectiveness of internal controls in the financial systems and recommend corrective measures to maximize financial security.
Compiles comprehensive Audit Reports, citing weakness and lapses in the control systems to enable Management to institute remedial action to tighten security. Highlights Also incidents of misappropriations, fraud and other unauthorized acts detected during audits for Management’s attention.
Appraises the financial systems of the institution for conformity with international and domestic standards in order to enhance the organisation’s governance standing.
Monitors that expenditure of the PIA is in line with the approved budget and in compliance with the contracts in force from time to time and also in harmony with the relevant statutes.
Coordinate and liaises with external auditors, provides same with relevant data/documents as directed by the Risk and Assurance Manager to ensure transparency.

Requirements

Full Grade 12 certificate with credit or better in Mathematics and English
Degree in business studies or full professional accountancy qualification such as ACCA/CIMA qualifications
Exposure to financial analysis and taxation rules
Good report writing skills
Computer literate
Good interpersonal skills
At least 3 years post qualification experience

7.0    ACCOUNTANT – One (1) Position
 Overall Responsibilities
Reporting to the Finance Manager.  The Accountant shall manage the collection, distribution and utilization of financial resources in order to support and drive the Authority’s operations and programmes effectively and efficiently.
Specific Duties

Prepares the Authority’s payroll on receipt of information from Human Resource and Administration on a monthly basis ensuring that entries, salaries and deductions are correctly done;
Supervises staff involved in recording and processing transactions and Books of Accounts allocating and approving their work;
Checks and verifies entries and records pertaining to payments and against Invoices and Vouchers prepared by accounts staff for correct and accurate entries;
Posts the various cash and credit transactions to appropriate Ledgers, corrects anomalies arising out of wrong entries and reconciles Bank Statements;
Carries out Bank reconciliation for the Cash Books to verify money banked against receipted records for all allocated accounts;
Monitors and verifies all payments and ascertains that payments are accompanied by authorized supporting documents and that they are duly approved and in line with payment procedures;
Clears payment to creditors ensuring that transactions are within approved purchasing policy and prompt payment of creditors;
Facilitates financial audits by providing information and any relevant data to external auditors according to their format and answers audit queries, consulting affected respective departments in order to ensure that the audits are concluded within the stipulated time;
Monitors debtors, making follow ups with regulated entities to ensure that debts are reduced or cleared;
Drafts inputs for the preparation of Annual Accounts, Prudential Returns and any other Report in accordance with generally acceptable accounting principles for finalization by the Finance Manager;
Ensures that statutory obligations and payments and other financial obligations are paid in time, including working out the PAYE and NAPSA;
Maintains an updated Fixed Assets Register in line with the Authority’s fixed asset categorization and depreciation policy and ensure it reconciles with the book balances; and
Attends to queries from clients with regard to disputes on claims and levies, providing solutions or referring matter to Supervisor for decision making.

Requirements

Full Grade 12 certificate with credit or better in Mathematics and English.
Degree in either Accounting or Full professional accountancy qualification such as ACCA/CIMA/ZICA.
Member of ZICA.
3 Years’ post qualifying relevant experience in similar capacity.

MODE OF APPLICATION:
Send an application addressed to the Human Resource and Administration Manager via email ONLY to [email protected] In the subject line please indicate the position you are applying for and note that only those applications that reference the position in the subject line will be reviewed. Your application should consist of a cover letter, certified copies of your qualifications, CV with three references, full addresses and contact information sent as a single PDF file.
Only candidates selected for an interview will be contacted.
THE DEADLINE FOR RECEIVING APPLICATIONS IS 21ST  FEBRUARY, 2022

To apply for this job email your details to hr@pia.org.zm