Office Manager

Full Time Closes: February 10, 2023

At QCE, smooth processes and systems are the key to our success. We’re looking for an office manager who has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The office manager will provide strong, reliable support for operations by creating procedures and communicating them companywide, and by maintaining employee safety. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.
Objectives of this role

Oversee visitors to the office and ensure a friendly, personal experience
Ensure peak operations for the organization and implement preventive measures for potential issues
Implement policies and procedures, measure outcomes against standards, and improve operational flow
Coordinate internal and external resources, and cultivate relationships with vendors
Respond to requests and questions about office operations

Responsibilities

Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly
Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships
Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
Ensure all operations are carried on in an appropriate, cost-effective way
Improve operational management systems, processes and best practices
Purchase materials, plan inventory and oversee warehouse efficiency
Examine financial data and use them to improve profitability
Manage budgets and forecasts
Build and manage supplier/client Relationships

Required skills and qualifications

Two or more years of experience in office management
Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
Proficiency with office applications, and aptitude for learning new software and systems
Ability to maintain confidentiality of company information

Preferred skills and qualifications

Bachelor’s degree or equivalent
Experience in developing internal systems
Advanced computer skills and experience with online platforms

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