Job Description

Posted on May 26, 2023

COMPANY:  HKY HOLDINGS LIMITED, LUSAKA, ZAMBIA
JOB TITLE:  OFFICE MANAGER
REPORTS TO: THE HUMAN RESOURCE & ADMINISTRATIVE OFFICER
RESPONSIBILITIES:

Handle petty cash
Ensure communication tools are operational
Maintain  and update manage an efficient registry of electronic and hard copy documents
Process convey telephone calls and hard copy mails
Arrange travel and accommodation for CEO and DBD and other staff when need arises
Coordinate purchase of office supplies , utilities , Stationery and office communicate/internet
Prepare correspondence, memos and emails other related offices or company  in relation to office operations
Assist in maintaining schedules and calendars for meetings
Assist in preparing the procurement schedule
Keep accurate record of file movements
Assist with general filling
Collect packages, quotations and other office equipment plus  maintaining records of all deliveries and distributions
Manage the office storage system including detailed record keeping of inventory levels, and monitoring of use by staff as appropriately required
Oversee office upkeep in terms of needed repairs and daily cleaning
Perform any other relevant duties as assigned by the Director – Business Development, CEO and Human Resource & Administrative Officer.

Desired Qualifications:

Diploma/ Certificate in business administration, public administration, business management or related field, with at least 2 years of office management experience in a private company.
Demonstrated experience in supervision of support staff
Strong critical thinking, problem-solving
Excellent written and verbal English skills
Strong communication and interpersonal skills
Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times

To apply for this job email your application letter, curriculum vitae and your professional qualifications to [email protected]m.
CLOSING DATE:  SUNDAY, 12th MAY 2022