Officer, Rotables

Kalumbila, Zambia, Full Time March 9, 2022

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.
Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.
Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.
Job description:
Overall Job Purpose
To monitor and process, plan, prioritize, assign, supervise all incoming and outgoing Rotable related procurement. This includes purchasing, dispatching and sourcing. Requiring technical and specialized procurement of supplies, equipment and services
Specific Job Responsibility
To perform all weekly re-order for Rotables and confirm with end users on what needs to be ordered as new to increase Rotable pool.
To perform all quoting, failure analysis reports and stripping functions for Rotables.
In charge of getting reviews and approval for all quotes and FARs (Failure Analysis Reports) from end users.
Processing all P1 orders and other emergency repairs.
Liaising with end users concerning all approvals and ensuring they are approved/rejected within 48 hours.
Compiling all non-compliance forms for all Rotable orders.
Checking all new parts quoted by vendors to check availability in the warehouse.
Creating pick slip approval forms and pick slips for all repairs.
Ensuring that we use the in house stocks, where possible, for finishing of all repair orders to cut down on costs
Must always be cost conscious
Following up on all pending Purchase Order approvals.
Running reports for all Planned Component Replacement programs and updating end users frequently.
Attending all planning meetings and ensure communication is done confidently and effectively.
Ensuring all Rotable descriptions are described clearly in Pronto.
Communicating with vendors concerning all parts supply and supersessions.
Performing Rotables inventory of components being repaired with Vendors and components stored at the warehouse.
To create all MOBR projects QRs, and POs for all rotable repairs with clear and professional wording.
To check the Rotables dispatch report and make follow-ups on RFQs.
Run / create internal customer, departmental and sectional reports with updates on specific repairs.
To run vendor specific reports and get Work-In-Progress Reports on a weekly basis.
To advise the Rotables Clerk on all purchase orders to expedite and update.
To run the outstanding order report for Rotables.
Identify current and possible supplier options to ensure continuous improvement and efficiency
Check that invoice amounts are correct and that prices match agreed contracts
Keep abreast of all trends in pricing and current product and supply news
Source for the best possible products at the most reasonable prices
Check products for errors and defects
Ensure prompt delivery of goods
Ensure that follow ups are done pertaining to supplier and workshop audits to confirm that suppliers are capable of continuous service as well as conform to FQM procedures and standards
To handle records and information for the procurement of materials, products or services in the organisation
Address unauthorised purchases
Prepare orders, submit and send them to suppliers
Perform other duties as assigned by the Supervisor
Maintain a good working relationship with suppliers
Job Specific Competencies
Proficient with Microsoft Office, Excel and Access
Experience with Warehouse Management Software
Experience with logistics and Warehouse Receiving practices
Knowledge of component storage and packing
Excellent public speaking skills
General knowledge of mechanical components and their uses
Brilliant procurement skills
Excellent data interpretation and analysis
Key Job Attributes
Good oral and written business communication
Pays attention to detail
Self-motivated and eager to learn
Stern with communicating with end users
Brilliant follow-up skills
Excellent numeracy skills
Prompt and focused
Stern ethical practices
Self-directed employee
Experience required to perform in this job
At least 3 years working in a mining related job
Proficiency in Purchase, Logistics & Inventory Control Systems
Knowledge and understanding of the legal requirements of the department’s and the organisation’s Safety, Health & Environment (SHE) standard
ERP experience (Pronto, SAP or any other ERP system)
Proficient in Microsoft Office (Especially but not limited to Excel)
Excellent communication skills
Experience with logistics and Warehouse Receiving practices
Knowledge of component storage and packing
Excellent public speaking skills
General knowledge of mechanical components and their uses
Procurement skills
Excellent data interpretation and analysis
Degree graduate (engineering, business, logistics, accounting) or CIPS equivalent
Added advantage: procurement, warehousing or logistics experience
ZIPS certificate and member
CIPS certificate holder
Knowledge of supply chain policies, procedures and practices

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