Job Description

Posted on November 21, 2022

The Nature Conservancy
Location: Zambia
State: Mumbwa
Job type: Full-Time
Job category: Administrative/Secretarial Jobs in Zambia

Job Description

About the job
OFFICE LOCATION
Mumbwa, Zambia
Who We Are
The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the worlds toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.One of TNCs primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know well only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply wed love to hear from you. To quote a popular saying at TNC, œyoull join for the mission, and youll stay for the people.

What We Can Achieve Together
The Operations Officer support TNC operations in Mumbwa, Kalumbila and Mulobezi. Reporting to the Operations Manager-Africa Region, the position will be based at the TNC office in Mumbwa, Zambia.WERE LOOKING FOR YOUThe Operations Officer will work as part of a team within a business unit coordinating tasks related to one or more functional activities, such as operations support, procurement, travel arrangements, meetings management, special events, training, volunteer program

Perform administrative support to Mumbwa, Kalumbila and Mulobezi based TNC employees and make day-to-day decisions within the scope of work assignments and prioritize work independently.
Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor.
Supervise volunteers, interns, or temporary staff, including training and orientation and demonstrate sensitivity in handling confidential information
Financial responsibility includes purchasing, processing invoices, contracting with vendors, and assisting with budget tracking and participate in annual audit processes.
Managing of office petty cash and ensuring timely replenishment in accordance to Finance standard operating procedures
Responsible for planning and scheduling of team meetings, coordinating logistics for special events and/or meetings, workshops, trainings with partners and government stakeholders purchasing, central filing and program Inventory.
Responsible for facilitating the travel approvals for government officials
Ensure compliance with the statutory obligations, renewal of business permits, payment of signage fees, and compliance with NGO requirements for TNC Zambia and TNC Policies and Procedures
Work with the Transport and Logistics officer to Coordinate transport logistics; Fleet/vehicle management; booking travel and accommodation for TNC and non-TNC travelers (both local and international).
Be willing to travel, work overtime, and work evenings and weekends as needed
Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain of
Performing other duties as assigned

What Youll Bring

Bachelors degree and 3 years related experience or equivalent combination.
Finance/Accounting experience.
Experience coordinating projects.
Experience generating financial reports and analyzing and interpreting data.
Experience developing and administering departmental budget or equivalent.
Experience managing multiple central administrative processes.
Experience working across departments.

Desired Qualifications

Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
Ability to implement complex processes.
Demonstrated experience handling confidenti