Personal Assistant to Director
Qualifications and Experience Requirements

Full Grade Twelve School Certificate with a minimum of five (5) “O” levels including English and Mathematics
Diploma in Secretarial Studies or Communication sciences
Degree in Journalism or Communication Sciences is an added advantage.
Minimum of three years of administrative and secretarial experience at an executive level
Proficiency in ICT – Microsoft Office Package (Word, PowerPoint, and Excel).
Shorthand/typewriting speed of at least 65 words per minute.
MISA Zambia membership is an added advantage

Main Duties

Screen telephone calls and visitors to the Director and determine needs and provide information
Exercise discretion in arranging appointments and maintaining a calendar for the Director
Record and inform the Director of all scheduled appointments/ meetings
Provide administrative support to the Director
Open, record, review, sort, and screen mail and distribute to relevant offices
Draft and edit responses to correspondence as well as reports for submission to the Director for clearance
Ensure timely, effective, and efficient dissemination of information about the MISA Zambia, internally and externally
Schedule Management meetings for the Centre
Provide secretarial services to the Management Committee
Prepare notices, agenda, and supporting documentation for meetings conducted by the Director
Prepare and follow up resolutions of meetings chaired by the Director
Maintain a record of matters in progress and make follow-ups on pending matters in the office of the Director
Undertake effective records management in order to facilitate easy access and retrieval of information.
Collect background information and documentation on matters addressed to the Director for purposes of effective decision making
Ensure the availability of speeches, briefs, and statements for the Director
Participate in the preparation of the Centre budget
Determine and replenish office supplies for the Director’s office
Ensure proper record keeping in the office of the Director
Arrange travel itineraries, including airline, hotel reservations, and related activities for the Director and person/s coming from within or outside the Country vising the Director
Participate in the preparation of annual reports for the MISA Zambia
Assist in some project implementation
Do some programs activities

Desired Personal Attributes

Confidentiality
Good interpersonal skills
Tact and courtesy
Maturity
Diplomacy

If you meet the above requirements (women are encouraged to apply) and are interested, please send your CV to [email protected]rg.uk or [email protected] or bring it in person to MISA Zambia office: Plot Number 3814, Martin Mwamba Road Off Great East, Lusaka
Closing date: 30th April 2023.