Procurement Officer
Lusaka, Zambia
Deadline: 25th August 2023
Salary: Market related with excellent benefits
Contract Duration: Fixed Term/Permanent and Pensionable
It’s hard to believe that today 771 million people do not have clean water and 1.7 billion do not have a decent toilet – around 1 in 5 of the world’s population. Every two minutes a child under five dies from diarrheal diseases caused by poor water and sanitation.
Join WaterAid as our Procurement Officer to change the normal for millions of people so they can unlock their potential, break free from poverty and change their lives for good. On top of that you’ll be joining a 2020 Great Place to Work® award-winning organisation.
As our Procurement Officer you will conduct the day-to-day operations of the procurement activities effectively and efficiently through timely sourcing of goods, services, works and consulting services to meet the organisation’s requirements.
Responsibilities
Departmental Planning and Budgeting

Minimises operational costs with POD Coordinator by ensuring that departmental expenditure remains within budget approval and savings made from budget.

Preparation of Bidding documents

Prepares bidding documents for goods, works, and consulting services in accordance with the approved procurement plan.
Preparing Evaluation reports for  various Procurements.
Supports preparation of Committee Paper(s) for submission to the Procurement Committee.
Supports, prepares and draft contracts for goods, works and services.
Properly keep updated procurement records.
Supports, administers tender closing, opening and prepares tender opening reports.
Updates and ensures list of suppliers is approved.

Tender Evaluation Procedures

Supports, prepares criteria that ensure objective and consistent evaluation of bids, Expression of Interest (EOI) and proposals so that the most responsive supplier/consultant/contractor is selected.
Supports, prepares the Tender Evaluation Reports, for review by supervisor.

Preparation of Tender Documents

Supports/participates in the preparation and floatation of bidding documents (Request for Quotations, Invitations for Bids, Request for Proposals) in line with Public Procurement Act and Public Procurement Regulations.

Survey Markets

Undertakes market research to ensure purchases are sourced from the most competitive sources.
Supports, enquires, and qualifies suppliers on basis of price competitiveness, quality, and delivery performance, negotiate, re-negotiate, or terminate orders or contracts as may be recommended when changes occur to warrant such actions.

Research

Conducts research and analyses on matters that will add value to all areas of procurement.

Compliance

Adheres to all aspects of regulatory compliance regarding the respective Procurement Policies and in conformity ZPPA guidelines.
Adheres to a strong culture of ethics and corporate compliance.

Advisory

Provides Procurement advisory service to all departments on procurement matters.

Stakeholder Relationships

Develops excellent and effective collaborative relationships with key stakeholders and external providers and other agencies to ensure strategic and operational needs are fully understood and incorporated.
Facilitates development of relationship with existing and potential suppliers.

Reports

Submits procurement activities report monthly or as required.

Enhanced Entity Risk Management

Ensures improved organisational risk management.

Furtherance of Company’s Interests

Exercise the powers and duties generally exercised by Procurement Officer in the furtherance of the interests of the company as may be authorised and or delegated by the Supervisor.

Meetings

Attend all staff/departmental meetings when required.

Any other Duties

Perform any other job-related duties as assigned.

To be successful, you’ll need to be committed to WaterAid’s values and a working style that reflects these;

Able to influence, support and challenge line managers as a credible source of advice.
Customer, solutions, and delivery focused, with the ability to manage competing priorities and deadlines.
Effective and engaging communicator who tailors communications to include and engage different audiences.
Able to promote cross team collaboration and form effective working relationships with people from across the organisation. A networker, bringing best practice ideas to the CP
Holds a position with courage (when appropriate) and can be flexible in make effective decisions.
A passion for and interest in the sector, the CP and WaterAid

Essential

Full Grade Twelve School Certificate
Bachelor’s degree in public Procurement, Procurement and Supply,
Business Administration, Economics, Commerce, and/or equivalent
Professional Qualification i.e Chartered Institute of Supply Procurement and Supply (CIPS) in relevant field from reputable institution.
Practicing Certificate – Zambia Institute of Purchasing & Supply and
Three years’ relevant work experience in a similar position.
Excellent leadership skills and mature disposition
Outstanding problem solving and presentation skills.
Ability to translate and communicate complex topics in a variety of forums, tailoring communications to effectively fit and influence the targeted audience, presentation, and communication skills
Ability to work collaboratively with key internal and external leaders, partners, suppliers, and customers.
Report writing and presentation skills.
Data management and record keeping.
Strong communication, negotiation skills and tact.
Good interpersonal skills.
Transparency
Inspirational leadership skills
Professionalism
Integrity
Distinction
Innovation
Teamwork
Proficient in using computers

How to Apply
If you are interested in the position and have the right skills and attributes, send your application, consisting of a letter of interest and a CV, via email to zambiac[email protected]  using “Procurement Officer” as the subject.
Please provide details of at least three relevant references and clearly indicate details of your current remuneration package.
Please note: in order to apply for this role, you must demonstrate your eligibility to work in Zambia.
Our People Promise
We’re looking for people who share a commitment to our vision, and a commitment to playing their part in changing normal. We’re looking for people with an appreciation and respect for different people and ideas, and the energy and expertise to help tackle the most important challenges.
In return, you can expect to get inspiration from the change you help make happen, a sense of belonging and the feeling of being part of a global community. You will also experience stimulation and fulfilment, the chance to grow, and space to be yourself at your best.
This is our pledge to you.
WaterAid is committed to ensuring that wherever we work in the world there is no tolerance for abuse (of power, privilege or trust), inappropriate behaviour, discrimination, harassment, bullying or exploitation of any kind. The safeguarding of the communities in which we work, staff, volunteers and anyone working on our behalf, is our top priority and we take our responsibilities extremely seriously.
We celebrate the diversity of our staff, partners and everyone with whom we work to create a culture where everyone feels respected, included and can be their best.
WaterAid is an equal opportunity and is committed to achieving the highest standards of diversity, inclusion and fairness. We welcome applications from all. Should you have a disability or special needs and require additional assistance with your application, please contact us at [email protected].
Only candidates shortlisted for interviewing will be contacted.
No recruitment agencies please.