Program Assistant at TechnoServe

Lusaka, Full Time

Location: Zambia
State: Lusaka
Job type: Full-Time
Job category: Administrative/Secretarial Jobs in Zambia

Job Description

Job Details
TechnoServe Background
Everyone deserves the opportunity to build a better future. This simple idea has been at the heart of TechnoServes work around the world for over 50 years. TechnoServe is a pioneer in leveraging the power of business and markets to create sustainable pathways out of poverty.
The low-income communities in which we work are full of enterprising people. Their small-scale farms and businesses are the keys to economic development. But they face many challenges: low literacy, lack of access to jobs and markets, unpredictable political dynamics and, increasingly, the effects of climate change. For many women and young people, the challenges are even more daunting. Working with TechnoServe staff, people around the world are lifting themselves out of poverty. The results are amazing¦when incomes increase and living conditions for families get better, they are able to access health care and education previously out of reach. Communities and even whole countries are better off.
Job Description
Major Responsibilities
Programme Management Support
Administrative Support
Support M&E Manager and Business unit to collect client M&E data
Overall responsibilities include:
Programme Management Support
Provide program and administrative support to the program team in the preparation of various program documents, such as work plans, budgets, reports, sub-award due diligence documentation, etc. related to the implementation of the FED programme.
Under the guidance of the supervisor, assemble briefing materials and prepare power-point and other presentations for the programme unit.
Identify sources, and gather and compile data and information for the preparation of documents, guidelines, and other material as required.
Assist the programme team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking.
Help the team in providing guidance to the country and project offices on routine implementation of the project, tracking use of financial resources.
Administrative Support to the Programme Unit
Provide administrative support to the programme team in the organization of events, meetings and workshops, etc.
Make travel arrangements for the programme team and project staff, including preparation of travel requisitions and claims.
Draft non-substantive correspondence.
Maintain and organize up-to-date hard and electronic files for easy access and retrieval. Ensure safekeeping of confidential materials.
Create and maintain files of correspondence/documents and electronically received information, and ensure up-to- date filing. Maintain both hardcopies and electronic copies of the office records and reference files on various subjects.
Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings.
Support M&E Manager and Business unit to collect client M&E data:
Familiarize his/her self with the indicators and targets as defined for this program
Work with M&E Manager and Business unit to track indicators on the project
Ensure that deliverables are on time, within budget and at the required level of quality
Required Skills & Experience:
Candidates applying should possess the following requirements:
Zambian citizen or right to work in Zambia
Full Grade twelve certificate, five credits including Mathematics and English.
Diploma in Program Management or related discipline, a postgraduate qualification will be an added advantage
3 years relevant working experience working in private sector, enterprise development or entrepreneurship programs.
Knowledge of agriculture and food industry in Zambia an advantage
Proficient computer skills in business software (Excel, MS Project and PowerPoint)
Strong analytical skills including in written form.
Excellent interpersonal and oral and written communication skills.
Ability to self-start and to generate innovative solutions in work situations
Fluency in English required, with knowledge of local languages an advantage
Microsoft Office Suite