Reconciliation Clerk – Finance Department (Nakambala) Permanent x1 Temporal x1 (4 months)

ContractFull Time

TEMPORAL x 1 (4 months)
Zambia Sugar Plc. is a subsidiary of Illovo Sugar Africa (Pty) Ltd Group and is the leading sugar producer in Zambia.  Its main activities are the growing of sugar cane, the production and marketing of sugar and other sugar downstream products.
The Company invites applications from suitably qualified and experienced persons to fill the position of Reconciliation Clerk in the Finance Department, based at the Nakambala offices in Mazabuka. The position reports to the Procure to Pay (P2P) Manager.
The successful candidate will be responsible for reconciling accounts and escalating queries timeously to relevant departments.
Key Performance Areas

 Work with the Capture Clerks on a day-to-day basis and coordinate their work
Ensure that the Capture Clerks perform the 6-point check before processing invoices
Ensure the required daily average number of invoices is captured by the Capture Clerks on a daily basis, to avoid delays in payment as per KPI’s
Ensure that supplier terms are adhered to and that payments are made on time
Review all outstanding items on Goods Received Note (GRN) suspense account on a daily basis and ensure that items older than 60 days are resolved
Ensure that all outstanding queries are referred timeously to the relevant departments/ End users and ensure these queries are escalated to the relevant Manager, should they not receive the adequate response timeously
Ensure that all invoice queries are followed up by the P2P Capture Clerks on a daily basis
Perform the required average number of Creditor Reconciliations on a daily basis as per agreed KPI’s
Ensure reconciliations are accurate and completed by the due date as specified in the Ledger calendar
Ensure critical payments are made on due date
Address and resolve vendor and mill queries as required
Route vendor related invoice queries to the relevant department /End user within 24 hours of processing the relevant reconciliation and ensure these queries are escalated to the relevant Manager, should a response not be received within 3 days, from the relevant Department / End User
Liaise with internal and external stakeholders on an ongoing basis to resolve all queries identified while reconciling vendor accounts
Ensure query procedures are followed by all external parties
Ensure queries are logged and resolved efficiently and effectively
Provide daily updates per query to the P2P Manager on progress updates on all queries identified during performance of reconciliations
Authorize and release rapid invoices according to the Delegation of Authority (DOA)

Minimum specifications / Requirements areas

Grade 12 Certifcate (or Equivalent)
Natech / AAT /CABS/ Diploma / and part qualified CIMA / ACCA / CA Zambia/ Equivalent
Minimum of 1 year working experience in Finance
Zambia Institute of Chartered Accountants (ZICA) Member

Should you be interested in applying for this role, please submit your detailed CV, copies of relevant qualifications, registrations and ID/Passport for the attention of HR Business Partner
Email:  career[email protected] indicating “Application – Reconciliation Clerk” in the subject line.
Closing date for applications is Friday 26th August 2022.
Applicants may be required to complete pre-employment checks (qualification, credit, security, background, and medical assessments) as part of the recruitment process where applicable.
Should you not hear from us within 4 weeks after the closing date, please accept that your application was unsuccessful.