Job Description

Posted on April 12, 2023

As Secretary and personal assistant to the Managing Director, your duties will include among other things;

Preparation of both Board and Annual General meeting(AGM) documents
Writing of minutes during the Board and annual General meetings and staff meetings
Ensuring notices of the above meetings are circulated to shareholders  21 days before due date
Taking the lead in the management of front office desk duties as Receptionist and PA to MD
Responsible for writing letters and other documents and filing
Procurement of office groceries
Making appointments
Supervising office orderly and gardener
Performing related duties as required and ensuring smooth running of the office
Take ownership of tender processes with the Engineer and any other member of staff
Renewal of statutory documents eg. NCC,EIZ,ABCEC, Fire Certificate

Any other duties as and when assigned by management
QUALIFICATIONS

Diploma/Advanced Diploma in any Business/Administration/Front office-related field
Experience in preparation of board packs and tender documents will be an added advantage
Females are encouraged to apply

To apply for this job email your details to mwanzam@otiszal.co.zm