Senior Regional Acquisition and Assistance Specialist at USAID

Zambia, Full Time

USAID
Location: Zambia
State: Zambia
Job type: Full-Time
Job category: Administrative/Secretarial Jobs in Zambia

Job Description

Job Description
SCOPE OF WORK
Introduction:
USAIDs programs in the Southern Africa region aim to increase and integrate trade, fight the HIV/AIDS epidemic, mitigate food insecurity, support democratic processes, protect human rights, fight climate change and wildlife crime, and address cross-border issues. USAIDs operations in the Southern Africa region comprise of country offices in Angola, Botswana, Eswatini (formerly Swaziland), Lesotho, Madagascar, Malawi, Mozambique, Namibia, South Africa, Zambia and Zimbabwe, and the Power Africa office located in Pretoria. Each Mission/Office manages USAID country programs that aim to advance development through bilateral relationships with respective host country governments. These offices vary in size from full, large-scale Missions led by a USAID Mission Director, to smaller non-presence country offices with few staff. USAIDs offices in those countries rely in varying degrees on services, or alternatively surge support, provided out of the USAID Southern Africa (USAID/SA) regional platform, located in Pretoria, South Africa.
 
In addition to bilateral programming, USAID Southern Africa implements regional activities that aim to complement country-specific programs by addressing cross-border issues and common development needs and provides support services to USAID Missions in the region. USAID/ SA, one of the Agencys largest Missions, also houses and provides support to two other operating units in South Africa: The Regional Inspector General and Power Africa. USAID/SA provides technical, programmatic, legal, financial, and administrative services to USAIDs offices in 11 Southern African countries, and it serves as a regional center for conferences and training for the African continent.
The USAID/SA Regional Office of Acquisition and Assistance (ROAA) provides acquisition and assistance (A&A) services supporting USAIDs programs in the Southern Africa region, including the bilateral programs in Angola, Botswana, Eswatini, Lesotho, Madagascar, Namibia and South Africa, as well as for cross-border regional programs and for Power Africa. ROAA is comprised of 28 positions that include: eight U.S. direct hires, five US/TCN personal services contractors and fifteen cooperating country nationals (CCN). ROAA also provides technical oversight for theA&A team at USAID/ Madagascar. ROAAs portfolio is currently comprised of approximately 150 A&A awards with a total life of project value of $3.7 billion for development assistance activities throughout Southern Africa and across the continent.
Major Duties and Responsibilities:
The incumbent is responsible for providing expert acquisition and assistance (A&A) services for the full range of pre-award, award, post award and closeout functions involving highly complex, multi-year, multi-million dollar negotiated acquisition and assistance mechanisms of all types. Requirements for A&A actions are typically highly specialized and involve complex systems or sensitive international programs. The incumbent must conduct negotiations, prepare award documents and file award documentation. The incumbent must also be available and able to train and mentor more junior A&A Specialists on all steps of the USAID procurement cycle. The incumbent will work under the direction of a U.S. direct hire Contracting and Agreement Officer (CO/AO) to support USAIDs implementation of the U.S. Presidents Emergency Plan for AIDS Relief (PEPFAR) activities in South Africa, activities of significant priority and importance to the Agency.
Pre-Award Duties:
Planning and Design: The incumbent is responsible for A&A planning activities for assigned actions, including for new programs or extensions of existing programs. Planning will include reviewing and clearing procurement plans and procurement documents and representing the CO/AO at program planning meetings. S/he will develop appropriate milestone charts, and related schedules and keeps superiors informed of anticipated workload demands. Under the direction of the CO/AO, s/he advises the technical office on activity planning. The incumbent will interact directly with Senior Mission Technical Staff and will guide in the preparation sele