Senior Programme/CBI Assistant

Solwezi, Zambia, Zambia, Full Time

INTERNAL VACANCY ANNOUNCEMENT ZAMSO/VA/20/002 The Office of the United Nations high commissioner for Refugees (UNHCR) in Zambia invites candidates to apply  for the position of  Snr Programme/CBI Assistant

Details: HOW TO APPLY Please apply in writing indicating the title/number of the position addressed and send Applicants should clearly indicate the Title of the Position and Vacancy Notice Number: ZAMSO/VA/20/002 Please note that applications that don’t have the post title and/or vacancy number on top of the envelope shall not be CONSIDERED. Please send your application by email to: or send to The Administrative/Finance Officer, UNHCR Representation Office, P.O. Box 32542, Lusaka. Staff members who wish to be considered for this position should send a motivation letter by email to Candidates are going to be required to take a seat for a test. Due to the quantity of applications, only short-listed candidates are going to be invited for interview. Please note only applications for brief listed candidates are acknowledged CANDIDATES WILL BE SUBJECTED TO ORAL TEST Organisational Context: The incumbent normally receives guidance from various units including Programme and Protection and Database manager. S/he may receive indirect guidance from other sections and units relevant to the country programme(s), notably from CBI officer on issue associated with technical aspects. The incumbent is predicted to possess contacts within the organization and out of doors the duty station, also like partners and other stakeholders to gather information, monitor programme activities and implement administrative requirements. Knowledge of the work of and liaison with Financial Service Providers (FSP). The Senior Cash-Based Interventions (CBI) Assistant is supervised by the top of the office or the Associate Programme officer. S/he performs a spread of functions associated with cash assistance activities within the office. The incumbent will assist in monitoring the standard of the supply of money assistance for the operation under area of responsibility. S/he are going to be required to take care of strong relations with other units within UNHCR also as operational partners and contractors working with UNHCR on the delivery of money assistance to persons of concern. S/he are going to be expected to make sure compliance with CBI policy and regulations throughout CBI process. S/he will monitor the planning and budgeting of CBI-related interventions within the CoP, in line with donor’s requirements. FUNCTIONAL STATEMENT. UNHCR office has sufficient administrative and native support for the sector activities thus better ready to meet the requirements of persons of concern. UNHCR’s policies, standards and procedures with regards programming and CBI are constantly and coherently applied within the area of responsibility (AoR). Project Partnership Agreements are timely designed or revised to satisfy the CBI requirements Responsibility Maintain and update the beneficiaries data base during a regular basis, in coordination with FSP Coordinate data collection and cash assistance eligibility determination with relevant partners and contractors. Assist in monitoring the implementation of the UNHCR cash assistance programme including the delivery of all assistance item, monitoring of infrastructure, completion of home visits, etc. Perform data analysis and reporting as needed. Contribute within the planning of CBI within Country Operation Plan Ensure Post-distribution monitoring and surveys, and support project control in financial verification Prepare status and progress reports, prepare tables and draft routine correspondence. Support market surveys with regards to the appropriateness of the quantity of money provided Keep abreast of the local market and its changes to tell deciding regarding CBI efficiency Contribute to the definition of the minimum expenditure basket defining the quantity of the cash provided Contribute to the monitoring of the performances of partners involved in CBI through appropriate physical monitoring to guage the projects by reviewing work plans, progress reports, budget, financial reports, expenditures, field visits for specific monitoring and evaluation issues. Assist in collection, monitoring and use of baselines, standards and indicators needed to live and analyse programme performance, trends and target interventions. Assist in negotiating project agreements with partners and make sure that Project Partnership Agreements are established in conformity with UNHCR’s financial rules and therefore the latest Headquarters’ instructions. Ensure proper filing and record keeping Perform other duties as needed. Authority Provide inputs for the country operations plan (including budgets, staffing levels and structures) also as prepare inputs for funding submissions, appeals and reports. Access the relevant information and programme records, Focus/ MSRP data. Represent UNHCR in physical monitoring of projects. Liaise with populations of concern, assistance beneficiaries, and partners. Direct incidents and problems to the supervisor once they can’t be resolved at their level. ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED. Completion of education courses/ training/ certificate in Business Administration, science, International Economics or related field. Minimum 4 years of previous job experience relevant to the function. Computer skills (in MS office). Fluency in English and dealing knowledge of another relevant UN language or local language (as applicable within the duty station). DESIRABLE QUALIFICATIONS & COMPETENCIES. : UNHCR Learning Programmes, other training, additional languages, Field/HQs experience, etc. Completion of the UNHCR Learning programmes or specific training relevant to functions of the position. Good knowledge of UNHCR financial rules, procedures and processes. Knowledge of UNHCR specific programmes (MSRP, Focus, etc.). Prior exposure to UNHCR refugee operations and functions concerning office administration and programme activities. Experience in working with UNHCR contractors and partners. Experience in Cash-Based interventions and in working with financial service providers Working experience in MS/Excel and MS/Access.