Job Description

Posted on September 16, 2020

We Effect Regional Office Southern Africa hereby invites applications from suitably qualified organisations and/or individuals to register as service providers, suppliers and contractors for the supply of varied goods and services.

INTRODUCTION

We Effect was founded  in 1958 by the cooperative movement in Sweden. We Effect is a development organization and works in over 20 countries in Asia, Eastern Europe, Latin America, Africa . We Effect works within the thematic fields of sustainable rural development, livelihoods improvement, gender, global climate change and adequate housing and habitat. We Effects’ values are Respect, Transparency, and Togetherness.

For more information, see please visit www.weeffect.org

The provision of products and services is required within the following categories:

CATEGORY 1: GOODS

* Office Equipment & Furniture

* Office Stationery

* Corporate Wear & Supplies – T/Shirts, Caps, Corporate Shirts, Safety Wear, Diaries and other

* Corporate Gifts

* Kitchen Equipment & Accessories

* automobile spare parts

* Electrical, Plumbing and General hardware

* Uniforms, Protective clothing and Janitorial equipment

* communication system

CATEGORY 2: HOSPITALITY, LOGISTICS, TRAVEL

* Conferencing and Accommodation Facilities

* Outside Catering

* Car hire

* Taxi Services

* agency services (Air, Road, Rail, Sea, Visa processing etc.)

* Customs, Clearing and Forwarding

*Supply and Installation of automobile Tracking System

* Relocation Services/Household Removals

CATEGORY 3: PROPERTY MAINTENANCE

* Building Maintenance – plumbing, electrical, carpentry, painting and interior finishes

* automobile Repairs and repair

* Servicing of Air Conditioners and Fire Extinguishers

* Office Equipment Repairs and Maintenance

* Sanitary Services

* Pest control

CATEGORY 4: ADVERTISING & COMMUNICATION

* Printing and Branding

* Graphics Designing/Publication Illustrative

* Signage Fabrication and Maintenance

* Sign writing

CATEGORY 5: INFORMATION & COMMUNICATIONS TECHNOLOGY (ICT)

* Supply of hardware

* IT Accessories

* ICT Consumables including toners

* Security Equipment & Spares including Maintenance

* ICT repair & maintenance (copiers, fax machines, printers, computers)

CATEGORY 6: EMERGENCY

* Replenishment of care kits (both office and motor vehicle)

* Covid-19 mitigation measures supplies (e.g. face masks, sanitizers etc.)

* Fire extinguishers (both office & motor vehicle)

CATEGORY 7: OTHER SERVICES

* Fuel services (for automobiles and genset)

REGISTRATION INSTRUCTIONS

All applicants should submit applications via email to procurement.rose@weeffect.org or deposit applications within the Tender Box at the We Effect Regional Office reception, Plot 93 Kudu Road, Lusaka clearly stating “REGISTRATION OF SUPPLIERS (Insert Category of Interest)” within the Subject Line or Envelope, e.g. “REGISTRATION OF SUPPLIERS – Category

We Effect restricts the limit to four (4) categories per company. Deadline for receiving Bids is 30th September 2020, 12:00hrs

All applicants should mandatorily submit the following:

* (a) Certificate of Registration/Incorporation;

* (b) Copies of valid VAT Certificates

* (c) Valid Tax Clearance certificate

* (d) TPIN Registration Certificate

* (e) Company Profile/CVs clearly indicating the complete registered name of the organisation/individual, Physical address, Business Contact Details (include key contact person, job title, email address(es), telephone number (mobile & office)

Company Directors and addresses

(g) a minimum of three (3) References from reputable clients

(h) Relevant regulatory body certificate (ERB, ZEMA, ZAMRA, ZPPA, ZICTA, etc.)

(i) Full banking details and financial capability

(j) Payment terms

(k) Delivery Period

(l) the other information relevant to the Product(s) / Service(s)

Registered suppliers could also be requested to increase credit facilities of not but 30 days.

Registration doesn’t automatically constitute a suggestion of business.

All suppliers currently rendering goods and/or services to We Effect Regional Office Southern Africa (ROSA) with none formal agreements, are liberal to apply accordingly.

PLEASE NOTE THAT WE EFFECT WILL UNDERTAKE A PRELIMINARY EVALUATION AND ONLY SUCCESSFUL FIRMS WILL BE NOTIFIED