Personal Secretary (ZRA07)

Full Time

Job Description

 

Reporting directly to the office of the Assistant Director. The job holder will be responsible for providing secretarial services to the office of the Assistant Director.

 

Responsibility:

 

MAIN DUTIES/ACCOUNTABILITIES

 

Drafting and typing Memorandums, Letters and any other communication;

Responsible for maintaining a sound filing system for correspondence and other documents held in the office;

Receiving, recording, monitoring and co-coordinating business correspondence from taxpayers and other units within Zambia Revenue Authority;

Receiving and screening of visitors;

Answering telephone calls and taking messages;

Responsible for procurement of beverages for the Assistant Director’s office;

Maintaining the diary and arranging appointments for the Assistant Director;

Scanning/Photocopying documents for the Assistant Director’s Office;

General office management; and

Any other duties as assigned by the Assistant Director.

 

REQUIREMENTS

 

Grade twelve (12) School Certificate or Equivalent

Minimum Typing and Shorthand speeds 55 / 100 wpm respectively

Certificate in Secretarial/Personal Secretary Certificate or equivalent.

Minimum of three (3) years relevant work experience.

Minimum of a Diploma in Secretarial/Management Studies or equivalent will be an added advantage

Member of the Professional Secretaries Association of Zambia

OTHER SKILLS AND ATTRIBUTES

 

High levels of integrity

High levels of confidentiality

Interpersonal skills

Good communication skills

Analytical skills

Computer skills – Word, excel

Experience : 3.0 Year(s)

No. of Position : 1

Job Opening date : 03-Nov-2020

Job closing date : 16-Nov-2020

Application email or URL: https://careers.zra.org.zm/ArutiHRM/Career.aspx