WASH Project Management Officer

WASH Project Management Officer
DAI works at the cutting edge of international development, combining technical excellence, professional project management, and exceptional customer service to solve our clients’ most complex problems. Since 1970, DAI has worked in 150 developing and transition countries, providing comprehensive development solutions in areas including crisis mitigation and stability operations, democratic governance and public sector management, agriculture and agribusiness, health and nutrition, water sanitation and hygiene, private sector development and financial services, economics and trade, HIV/AIDS, avian influenza control, water and natural resources management, and energy and climate change. Clients include international development agencies, international lending institutions, private corporations and philanthropies, and host-country governments.
1. Project Background:
The USAID funded Scaling Up Nutrition Technical Assistance (SUN TA) Project is a cross-ministry and multi-donor program to reduce stunting in Zambia through the implementation of the Government of the Republic of Zambia (GRZ) 1,000 Most Critical Days Program.
SUN TA provides support and direct technical assistance to sub-national local government departments in target districts to plan, implement, coordinate, and monitor integrated nutrition-sensitive and nutrition-specific activities to reduce the rate of stunting among Zambian children under two and improve the nutritional status of pregnant and lactating mothers. USAID has identified two main objectives that address stunting, including (1) Adequate Quantity and Quality of Dietary Intake among Target Groups; and (2) Adequate Health Conditions for Biological Utilization of Nutrients. SUN TA interventions increase access and availability of safe, diverse, nutritious food; adoption of better child feeding and household hygiene practices; and access to improved health, water, sanitation and hygiene (WASH). The project prioritizes sustainability by improving intra-household joint decision making and building the capacity of local government and their stakeholders to ensure coordination, accountability, and learning, following the Scaling Up Nutrition model.
To increase access to basic sanitation and sufficient safe water in all the districts of operation, the USAID SUN TA project is in the process of constructing 300 new water points, 26 water reticulation systems (water schemes) and rehabilitation of 700 water points between 2021 and 2022 across the target areas. Within this framework of the project, DAI engages qualified Zambia-licensed and legally organized businesses and organizations with expertise and demonstrated experience within this field to supervise and implement the borehole drilling and rehabilitation activities. The works are performed in one or more of the thirteen (13) SUN TA project supported districts in Northern, Luapula, Central and Copperbelt provinces.
2. Location:
The Project Management Officer will be based in Lusaka with frequent travels to the thirteen (13) SUN TA supported districts i.e. Kaputa, Kasama, Luwingu, and Mbala in Northern province, Mansa, Samfya, and Nchelenge in Luapula province, Ndola and Kitwe in Copperbelt province and, Chibombo, Kabwe, Kapiri Mposhi, and Mumbwa in Central province.
3. Objective:
Under the supervision of the Water Systems Engineer, the WASH Project Management Officer will provide project management and administration support relating to WASH activities.
4. Tasks and Responsibilities:
Promptly update project management tracking tools and WASH procurement tracker, providing weekly status updates and making follow ups with the WASH and/or procurement team (as necessary).
Schedule meetings, draft agendas and prepare minutes of meetings/notes of discussions held with Contractors, circulating them as needed.
Update Microsoft Planner with the District WASH Engineers Task Log with new tasks and requirements, and update borehole team calendar accordingly.
Support the District WASH Engineers to regularly (monthly) schedule the submission of Success Stories.
Support the District WASH Engineers with the drafting, editing and formatting of success stories and reports (Microsoft Word, Power Point, Excel).
Closely track the Activity manager’s requests on the payment status of per diem payments being made to identified GRZ staff participating in borehole rehabilitation activities.
Supplies and Suppliers:
Working with the procurement team to ensure inventory of WASH supplies, equipment and materials stored in the Lusaka warehouse facilities are accurate.
Verify that lists of WASH supplies, equipment and materials stored at the district level correspond to dispatch records.
Supporting the District WASH Engineers to maintain a detailed dispatch plan of WASH supplies, equipment and materials (by quantities, descriptions, dates required).
Engaging with contractors and the procurement team to coordinate the dispatch and/or issuance of WASH supplies, equipment and materials.
Working with the procurement team to ensure that supporting documents evidencing the dispatch and/or issuance of WASH supplies, equipment and materials are appropriately completed and filed.
Working with the procurement team to witness the dispatch/issuance of WASH supplies, equipment and materials (only if WASH Engineers are unavailable).
Tracking and checking in with suppliers of borehole-related goods and services (branding materials, water test results, etc.) to confirm they are on schedule and alert management of delays or problems.
Compile records of all official Contractor documents e.g. submissions, deliverables, correspondences, technical monitoring reports, photos, videos and any other work in progress documentation for central filing.
Ensuring that electronic and hard copy files compiled are clearly labeled/named and maintained in a clear and systematic manner.
Support the technical team to compile adequate documentation needed to support payment requests.
Work with borehole team and procurement and contracts team to perform reviews of subcontractor records including bidding documentation, submittals, invoices and payments, and alert management of any missing documents or data.
Work with borehole team to prepare work authorizations for IQC contractors and send signed authorizations to contractors as needed.
Depending on the situation, she/he may be asked to perform other tasks as requested by the supervisor.
5. Reporting:
The WASH Project Management Officer will report to the Water Systems Engineer.
6. Qualifications:
Bachelor’s degree in engineering, project management, business management, law, or a related field.
Minimum 3 years of relevant experience in project management or contracts administration; training or work experience in construction contract management a plus.
Familiarity with USAID contracts management policies and procedures is desirable, but experience with other donor-funded projects or similar experience will be considered.
Exceptional organizational skills are required for this position in order to ensure the record of documentation is filed professionally and accurately for internal and external audits.
Excellent report writing and reading comprehension skills and demonstrated ability to analyze complex contracts clauses.
Strong communications skills and ability to collaborate effectively.
Strong hands-on experience using Microsoft Excel, Power Point, Word, Planner.
Experience with Microsoft Project evaluated favorably.
Proven problem-solving skills and exceptional stakeholder relations with both internal and external parties.
Willingness and ability to travel frequently to sub-district levels.
Willingness to accompany borehole team to work sites when needed, requiring being outside in rough conditions or bad weather.

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